Loading...
HomeMy WebLinkAbout03/19/2019 Bid Result - Parkway Restoration Page 1 of 3 Agenda Item Details MeetingMar 19, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category5. CONSENT AGENDA Subject5.3 Motion to accept bid for parkway restoration in an amount not to exceed $56,200. AccessPublic TypeAction (Consent) Preferred DateMar 19, 2019 Absolute DateMar 19, 2019 Fiscal ImpactYes Dollar Amount56,200.00 BudgetedYes Budget SourceGeneral Fund Recommended ActionAccept the lowest cost, responsive bid for the 2019 and 2020 parkway restoration contract in an amount not to exceed $56,200 in 2019. Expenditures in 2020 will be limited to the amount authorized for this purpose in the annual budget. Staff also recommends that the Village Board authorize a one (1) year contract extension (2021) if performance is satisfactory and the contractor agrees to hold pricing. Public Content Information Sealed bids for parkway restoration were opened on February 18, 2019. This proposed contract provides sodding of parkways following excavations by Public Works crews. The bid documents requested prices that include removal of backfill, rototilling, installation of topsoil and placement of sod. The proposed contract term is for calendar years 2019 and 2020. Additionally, the specifications include an option to extend the contract for a third year (2021), at the same bid prices as 2020, if both the contractor and the Village agree. Page 2 of 3 Bid Results Fourteen (14) bids were distributed, and the bid was placed on the Village’s website. A mandatory pre-bid meeting was held for this contract, and representatives from four (4) companies attended. Three (3) bids were received. Bid results were as follows: Bidder2019 Cost2020 CostTotal Cost Americana Landscape Group, Inc. Elgin, IL$56,200.00$56,200.00$112,400.00 TNT Landscape Construction, Inc. Elgin, IL$63,750.00$65,000.00$128,750.00 American Landscaping, Inc. Schaumburg, $160,000.00$160,000.00$320,000.00 IL The low bidder Americana Landscape Group, has not previously worked for the Village. However, the firm submitted multiple references representing projects of similar size and scope. All references were contacted and indicated that Americana had completed similar projects with satisfactory results. Alternatives 1. Accept lowest cost, responsive bid for parkway restoration. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the lowest, cost responsive bid submitted by Americana Landscape Group, Inc. of Elgin, Illinois for the 2019 and 2020 parkway restoration contract in an amount not to exceed $56,200 in 2019. Expenditures in 2020 will be limited to the amount authorized for this purpose in the annual budget. Staff also recommends that the Village Board authorize a one (1) year contract extension (2021) if performance is satisfactory and the contractor agrees to hold pricing. Parkway Restoration - Americana Landscape Group Inc - BID.pdf (12,074 KB) BID-PARKWAY RESTORATION 2019-2020.pdf (5,388 KB)Parkway Restoration - ADDENDUM 1.pdf (185 KB) Administrative Content Executive Content Page 3 of 3 All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion & Voting Motion to approve the Consent Agenda as presented. Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel