HomeMy WebLinkAbout03/19/2019 Bid Result - Debris Hauling and Aggregate Material Delivery
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Agenda Item Details
MeetingMar 19, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category5. CONSENT AGENDA
Subject5.2 Motion to accept bid results for debris hauling and aggregate material delivery in an amount not to exceed
$161,300.
AccessPublic
TypeAction (Consent)
Preferred DateMar 19, 2019
Absolute DateMar 19, 2019
Fiscal ImpactYes
Dollar Amount161,300.00
BudgetedYes
Budget SourceGeneral Fund and Water Fund
Recommended ActionAward a two (2) year contract with two (2) annual extensions for debris hauling and aggregate material delivery
to the lowest responsible bidder, G & L Contractors, Inc. in an amount not to exceed $161,300 in 2019
Expenditures in subsequent years will be at the contract rates, but limited to funds appropriated in the budget.
Public Content
I nformation
This proposed contract provides for the transportation and disposal of spoils generated in the course of routine Public Works operations. It also
includes procurement and delivery of aggregate material used in everyday work. The scope of work includes delivery of CA-6 Crushed Aggregate
Stone, FA-2 Torpedo Sand, ¾ inch Diameter Wash Stone, and cartage of spoil material in 21-ton dump trucks.
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Staff has determined that the Municipal Partnering Initiative (MPI) joint bid for debris hauling and aggregate material delivery provides the most
competitive and cost effective means to procure these services. MPI is a regional collective of municipalities that jointly procures a range fo
commodities, services, and projects to better leverage economies of scale.
The MPI bid includes nearly $607,000 of debris hauling and aggregate material delivery work in 2019. The Village of Mount Prospect is
administering this bid and the Villages of Glenview, Kenilworth, Lincolnshire, Niles, Winnetka and the City of Evanston are participants.
Participation in the MPI joint bid satisfies the village's public bidding requirements.
Bid Results
A Notice to Bidders was posted on Demandstar by Onvia website on February 13, 2019. Sealed bids were received on March 4, 2019.
Three (3) contractors submitted bids for this project. The Village’s portion of the bids ranged from a low of $161,300 from G&L Contractors to
$257,800 from Martam Construction. The results are indicated in the table below. Prices shown are for only for anticipated Mount Prospect
quantities.
All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal. All bids were checked for their accuracy. All
bidders correctly signed their bids and bid bonds. Below is a summary of the bids:
BidderTotal Bid
G & L Contractors, Inc. Skokie, IL$161,300.00
Utility Transport Services, Inc. Markham, IL$215,134,00
Martam Construction, Inc. Elgin, IL$257,800.00
Based on the bid review, G & L Construction of Skokie, Illinois is a responsible bidder that meets all of the bid qualifications and requirements. All
reference checks indicate the company has consistently performed work of this scale and scope with acceptable results. G & L Contractors has
previously held the MPI Debris Hauling and Aggregate contract and performed successfully.
Alternatives
1. Accept lowest cost bid for 2019 Debris Hauling and Aggregate Delivery.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends accepting the results of the Municipal Partnering Initiative joint bid for Debris Hauling and Aggregate Delivery and award a two
(2) year contract with two (2) annual extensions to G & L Contractors, Inc. of Skokie, Illinois in an amount not to exceed $161,300 in 2019.
Sufficient funds exist in the current 2019 budget for this project. Expenditures in subsequent years will be at the contract rates, but limited to
funds appropriated in the budget.
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Debris Hauling and Aggregate Material Delivery G & L Contractors - Bid.pdf (26,942 KB)
2019 Debris Hauling and Aggregate Delivery Bid_updated_2.21.19.pdf (6,590 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate
discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent
Agenda and considered in its sequence on the agenda.
Motion & Voting
Motion to approve the Consent Agenda as presented.
Motion by Paul Hoefert, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel