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HomeMy WebLinkAbout03/05/2019 Bid Result for the purchase and installation of one (1) BTX Ultimate Pro Infinity Brine MakerPage I of 3 Agenda Item Details Meeting Mar 05, 2019 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.1 Motion to accept the Joint Purchasing Contract for the purchase and installation of one (1) BTX Ultimate Pro Infinity Brine Maker for an amount not to exceed $164,775. IM = 111101 R • Type Action Preferred Date •Mar 05, 20115' Absolute Date Mar 05, 20115' Fiscal Impact Yes 0911 R 10 ? WeWl Budgeted Yes Budget Source Capital Improvement Fund Recommended Accept the Sourcewell joint purchasing bid result (contract award #080818 -HPI) Action and authorize the purchase and installation of one (1) BTX Ultimate Pro Infinity Brine Maker from Henderson Products, Inc. of Manchester, IA at a cost not to exceed $164,775. Public Content MR= In the current budget, there are sufficient funds available to purchase a salt brine maker. The brine make will be utilized to produce a liquid salt product. I Many states and industries alike have performed research on the use of a wide variety of chemicals and materials to achieve improved deicing results. The most commonly used chemical is rock salt. This is primarily due to its availability, melting ability, cost, and ease of storage and handling. Rock salt has many advantages as an effective winter material in both the solid form and as a liquid brine. Over the past 20 years, there has been growing acceptance of using salt brine for pre -wetting solid materials, deicing accumulated snow and ice, and providing anti -icing treatments before a winter storm begins. For these purposes, rock salt is blended with water to achieve a 23.3 percent brine solution. In other words, the brine is blended at a rate of 2.33 pounds of salt per gallon of water. The brine solution is easily manufactured using commercially available brine -making systems. These systems, which vary in size, cost, and capacity, economically produce salt brine when blended by trained road crews. Once processed, salt brine can be transferred to storage tanks or pumped into a tank -mounted truck equipped to perform anti -icing or deicing operations. Page 2 of 3 The most common use of salt brine entails pre -wetting rock salt as it is spread onto snow-covered roadways. Pre -wetting is the addition of a liquid chemical to winter materials prior to spreading the materials onto the road surface. The benefits of pre -wetting include the following: less scatter and loss of salt from the road surface due to bounce; faster and more effective melting capacity for the salt; and reduced amounts of salt used, resulting in lower costs and less impact on the environment due to chloride runoff. Typically, 20 to 30 percent of dry rock salt bounces off the road surface before it begins to melt snow and ice. Pre -wetting makes the salt crystals stick to the pavement, thus reducing scatter and providing a more uniform application with less waste. Since rock salt is a solid chemical, it needs to accumulate moisture to form a brine solution before it begins to melt snow and ice. By providing that "pre -wet" jumpstart, the salt begins to melt immediately due to more brine being present. Joint Purchasing Agreement There is no local or State of Illinois purchasing program, for this salt brine maker. However, the public works department is part of a national joint purchase cooperative, Sourcewell (formally called the National Joint Powers Alliance (NIPA)), through which the Village can procure the equipment through Henderson Products, Inc of Manchester, IA. The Sourcewell Contract satisfies the public bidding requirements of the Village of Mount Prospect purchasing policy. It is recommended that a 10% contingency be included in the project award to allow for quantity variances and unanticipated conflicts. For this project, a 10% contingency added to the bid would result in a total contract award of $164,775. (Base bid: $149,796 + Contingency: $14,979 = Total Recommended Award: $164f775). Discussion Currently the Village utilizes approximately 80,000 gallons of deicing liquid during a typical winter season. The Village purchases a pre -mixed solution that is comprised of 80% salt brine. The current cost of the pre -mixed solution is $0.78 per gallon, which totals $62,400 per winter season. With the purchase and installation of a salt brine making system the Village would produce salt brine at a rate of 10,000 gallons an hour at a cost of $0.15 per gallon. The Village's total cost to produce the approximately 64,000 gallons of salt brine needed during a winter season is $9,600 ($0.15 * 64f000 gallons). The Village would also need to purchase approximately 16,000 gallons of the other components that comprise the liquid deicing blend at a rate of $0.5475 per gallon. The total cost of other components is $8,760 ($0.5475 * 16,000 gallons). The Village's total cost for liquid deicing in a winter season would be $18,360 ($9f600 + $8,760) compared to the current total season cost of $62,400. The payback period for the purchase of the recommended salt brine maker would be less than four (4) years. In addition, the ability to make salt brine on-site allows staff to avoid delivery issues during the winter season. The Village as the ability to store approximately 24,000 gallons of liquid on-site, which requires the Village to take delivery of liquid multiple times during the winter season. The ability to create salt brine and storing a winter season's worth of liquid deicing components on-site will better situate the Village to accommodate variables that impact just -in -time liquid deliveries such as trucking shortages or severe weather that can impact delivery times. Alternatives 1. Accept joint bid results for the purchase of one (1) BTX Ultimate Pro Infinity Brine Maker. 2. Action at discretion of Village Board. Staff Recommendation Page 3 of 3 Staff recommends the Village Board accept the Sourcewell joint purchasing bid result (contract awar #080818 -HPI) and authorize the purchase and installation of one (1) BXT Ultimate Pro Infinity Brine Make from Henderson Products Inc. of Manchester, IA. at a cost not to exceed $164,775. e -iders&n C&ntract 08081.8.pdf (6,01.4 KB) -iderso�n 08081.8.pdf (3,55 KB) --He�r Accept&nce &nd Award� R..,P in d Addeindum--080818 Sinow in d "ce 3.pdf (2,208 KB) I: extreme salt hqpper.Jpg (35 KB) -iextreme i�nffnity--bri�ne maker.,Jpg (49 KB) -i �b iri �r �b �ri �r �p �ro UArolsl.. lt c&r jpg (1.01. KB) Administrative Content Executive Content Motion &Voting Accept the Sourcewell joint purchasing bid result (contract award #080818 -HPI) and authorize the purchase and installation of one (1) BTX Ultimate Pro Infinity Brine Maker from Henderson Products, In of Manchester, IA at a cost not to exceed $164,775. 1 Motion by Paul Hoefert, second by Michael Zadel. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel