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Home My WebLink About06/19/2018 2018 Water Main Replacement Project BoardDocs® ProPage 1 of 3 Agenda Item Details MeetingJun 19, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category8. VILLAGE MANAGER'S REPORT Subject8.1 Motion to accept bid for 2018 Water Main Replacement Project (Prospect Ave, School St, Lincoln St, Maple St) in an amount not to exceed $1,209,170. AccessPublic TypeAction Preferred DateJun 19, 2018 Absolute DateJun 19, 2018 Fiscal ImpactYes Dollar Amount1,209,170.00 BudgetedYes Budget SourceWater and Sewer Enterprise Fund Recommended ActionAccept the lowest cost, responsive bid to construct the 2018 Water Main Replacement Project (Prospect/School/Lincoln/Maple) as submitted by Patnick Construction, Incorporated of Franklin Park, Illinois in an amount not to exceed $1,209,170. Public Content Information In the current budget, funds are allocated to replace aged and deteriorating Village-owned water mains. Pursuant to the findings discussed in the 2017 Water Rate Study, this year's proposed project is scaled to begin a multi-year process of reducing the life expectancy of water mains to 130 years. This improvement will increase the reliability and sustainability of the water distribution system. Analysis performed during the Water Rate Study indicated that our former rate of renewal approached 600 years. This year's proposed project includes, the replacement of 3,900 lineal feet of 6” diameter water main, with 10” diameter water main. The project area is depicted on the attached site map. Streets affected include Prospect Avenue (between Emerson Street and School Street), School Street (between Prospect Avenue and Lincoln Street), Lincoln Street (between School Street and Emerson Street), as well as Maple Street (between Prospect Avenue and Lincoln Street). Hydraulic modeling has indicated that increasing the size of this water main segment is necessary in order to improve fire flow and facilitate a wide range of potential redevelopment in the area. Failure analysis reveals frequent breaks and service disruptions particularly along Prospect Avenue, Maple Street, and School Street. In addition, pipes in the target area are among the oldest and smallest in the Village water distribution system. Most of the new main will be installed utilizing directional drilling technology. Consequently, surface disruption to pavements and turf will be minimal. However, due to existing utility conflicts, a section of the project on Prospect Avenue between Emerson Street and Maple Street will be replaced using open-cut excavation. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018 BoardDocs® ProPage 2 of 3 The project includes approximately 330 lineal feet of storm sewer replacement; twenty three (23) new water main valves and vaults; twelve (12) new Mueller fire hydrants; other water main appurtenances, and surface restoration. Work is expected to commence in mid-July and reach final completion before the end of the year. Bid Results Detailed plans, specifications, and bidding documents necessary to facilitate contractual performance of this work were prepared by the Village's engineering consultant for this project, Baxter & Woodman of Crystal Lake, Illinois. A copy of the bid documents and project plans are attached. Planned work was divided into a Base Bid and an Alternate Bid. The Base Bid included water main replacement work on Prospect Avenue, School Street, and Lincoln Street. The Alternate Bid encompassed optionally awarded water main replacement work on Maple Street. The work was bifurcated in this manner to provide a means to adjust the scope of the project depending upon bid prices. That is, if prices came in high, work could be limited to the Base Bid. Conversely, if bids were competitive, the project could be expanded to include Maple Street. Thirteen (13) area firms who have experience with municipal water main replacement projects were invited to bid on this project. In addition, the work was publicly advertised as required. th On June 11 2018, the bids were publicly opened and read aloud. Seven (7) firm’s submitted bids. The results are delineated in the table below: ContractorBase BidAlternate BidTotal Patnick Construction, Inc.$916,525.00 $182,720.00 $1,099,245.00 Concept Plumbing, Inc.$985,000.00 $185,000.00 $1,170,000.00 Martam Construction, Inc.$1,028,070.00 $186,820.00 $1,214,890.00 Copenhaver Construction, Inc.$1,050,540.00 $197,860.00 $1,248,400.00 Trine Construction Corp.$1,094,207.00 $173,077.00 $1,267,284.00 John Neri Construction Co., Inc$1,063,405.00 $216,070.00 $1,279,475.00 Berger Excavating Contractors, Inc.$1,326,482.00 $229,020.00 $1,555,502.00 Engineer's Estimate: $1,444,000. All bids were reviewed to ensure that the documents had appropriate signatures and bid security. All bids were submitted with requisite documents, security, and signatures. A copy of Patnick's bid submittal is attached. Based on review of the bids, the lowest responsible bidder is Patnick Construction, Inc. of Franklin Park, Illinois (Patnick). Patnick has performed work for the Village in the past. Most recently, they constructed the 2017 Water Main Replacement Project on Elm Street. Work on the project was completed satisfactorily. In addition, reference checks indicated that Patnick has satisfactorily completed similar work in other communities. It is the opinion of staff that Patnick is qualified to successfully prosecute this proposed project. Due to the strong interest and competitive nature of bids, staff recommends including both Base Bid and Alternate Bid work in the proposed project award. Sufficient funding for this proposed work exists in the current budget. Since the project includes underground work, there is a possibility of unforeseen repairs. Staff is requesting a 10% contingency ($109,924.50) to address any of these unforeseen issues should they arise. A 10% contingency would bring the project award total to $1,209,169.50 (the $1,099,245.00 base and alternate bid plus the 10% contingency of $109,924.50). Alternatives 1. Accept lowest cost bid from Patnick Construction, Inc. of Franklin Park, IL to construct 2018 Water Main Replacement Project. 2. Action at discretion of Village Board. Staff Recommendation https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018 BoardDocs® ProPage 3 of 3 Staff recommends that the Village Board accept the lowest cost, responsive bid submitted by Patnick Construction, Inc. of Franklin Park, Illinois to construct the 2018 Water Main Replacement Project (Prospect Ave/School St/Lincoln St/Maple St) for an amount not to exceed $1,209,170. LOCATION MAP (1).pdf (183 KB)Patnick Bid Form and bid Docs.pdf (6,134 KB) FINAL PLANS _ 2018 WATER MAIN REPLACEMENT PROJECT..pdf (5,344 KB) Administrative Content Added the street names to the title / name of this project so people will know where the "2018 Water Main Replacement Project" is actually happening. NB Executive Content Motion & Voting Accept the lowest cost, responsive bid to construct the 2018 Water Main Replacement Project (Prospect/School/Lincoln/Maple) as submitted by Patnick Construction, Incorporated of Franklin Park, Illinois in an amount not to exceed $1,209,170. Motion by Paul Hoefert, second by Michael Zadel. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018