HomeMy WebLinkAbout04/17/2018 CDBG Sidewalk Improvements
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Agenda Item Details
MeetingApr 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category8. VILLAGE MANAGER'S REPORT
Subject8.3 Motion to accept bid for Community Development Block Grant (CDBG) Sidewalk
Improvements in an amount not to exceed $176,038.
AccessPublic
TypeAction
Recommended ActionAccept the lowest cost, responsive bid as submitted by Schroeder & Schroeder, Inc. of
Skokie, Illinois for construction of the 2018 Community Development Block Grant
(CDBG) Sidewalk Improvements in an amount not to exceed $176,038.
Public Content
Information
This year’s Community Development Block Grant (CDBG) Sidewalk Program includes new sidewalk to be installed on the
north side of Dempster Street, between Redwood Drive and Linneman Road. This fills in the remaining gap in public
sidewalk along the north side of Dempster Street between Elmhurst Road and Algonquin Road. Also included in this
year’s program is the replacement of existing sidewalk that does not comply with the standards for the Americans with
Disability Act (ADA) at eligible locations in the Village; specifically targeting Dempster Street from Elmhurst Road to
Algonquin Road. A location map depicting the project area is attached.
The CDBG program is a wholly federally funded urban neighborhood improvement program administered by the United
States Department of Housing and Urban Development (HUD). It avails federal money for specific improvements in
geographic areas that satisfy HUD community needs criteria. A map depicting these areas within the Village is attached.
Bid Results
A Notice to Bidders was posted on the Demandstar by Onvia website and published in a local newspaper. Copies of the
bid documents and project plans are attached.
The bid opening for the 2018 CDBG Sidewalk Program was held on April 2, 2018 at 1:00 PM. Six (6) contractors
submitted bids for this project. The bids ranged from a low of $96,889.22 by Schroeder and Schroeder, Inc. to a high of
$149,068.50 by Globe Construction, Inc. A summary of bid results is denoted in the table below. A detailed bid
tabulation is attached.
BiddersBid
Schroeder & Schroeder, Inc.$96,889.22
ALamp Concrete Contractors, Inc.$99,389.50
Copenhaver Construction, Inc.$120,898.00
Triggi Construction, Inc.$124,999.25
Alliance Contractors, Inc.$133,763.80
Globe Construction, Inc.$149,068.50
Engineer’s Estimate $143,537.75
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Discussion
All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. All bids
were checked for their accuracy. One error was found, but it did not change the order of the bids. All bidders correctly
signed their bids and bid bonds.
The low bidder, Schroeder and Schroeder, Inc. is qualified to complete the work involved with this project and meets the
requirements of the contract documents. Schroeder and Schroeder, Inc. has worked on previous Village sidewalk
projects, including the 2016 and 2017 New Sidewalk Programs, 2016 and 2017 Shared Cost Sidewalk Programs, and
2015 and 2017 CDBG Sidewalk Programs. All of their work has been satisfactory.
The Village received a 2018 CDBG grant in the amount of $176,038 for sidewalk improvements. Unspent grant funds
cannot be utilized in other geographic areas or for other purposes. Consequently, it is staff's recommendation that the
proposed contract quantities be increased to facilitate the expenditure of the entire grant amount ($176,038) at the low
bidder's unit prices to replace additional ADA noncompliant sidewalk.
This particular stretch of new sidewalk is located adjacent to Birch Manor Condominiums, which were recently annexed
into the Village. Completing the sidewalk gap in this location will be a direct benefit to the residents of Birch Manor and
the surrounding neighborhood.
Alternatives
1. Accept lowest cost, responsive bid for construction of the 2018 CDBG Sidewalk Improvements.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost, responsive bid for construction of the 2018 CDBG
Sidewalk Improvements in an amount not to exceed $176,038.
Location Map.pdf (43 KB)Specifications.1.pdf (12,758 KB)
Plans.2.28.18.pdf (1,398 KB)bid tab.pdf (16 KB)
Schroeder & Schroeder.pdf (623 KB)CDBG ELIGIBLE AREAS 2018.pdf (243 KB)
Administrative Content
NB - added the last paragraph related to birch manor.
Executive Content
Motion & Voting
Accept the lowest cost, responsive bid as submitted by Schroeder & Schroeder, Inc. of Skokie, Illinois for
construction of the 2018 Community Development Block Grant (CDBG) Sidewalk Improvements in an amount
not to exceed $176,038.
Motion by Michael Zadel, second by Richard Rogers.
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Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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