HomeMy WebLinkAbout05/15/2018 Bid Result for Birchmanor Fire Alarm Project5/31/2018 BoardDocs® Pro
Agenda Item Details
Meeting May 15, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.4 Motion to accept Top to Bottom Installations proposal for the CDBG 2017 Birchmanor Fire
Alarm Project in an amount not to exceed $53,000.
Type Action
Preferred Date May 15, 2018
Absolute Date May 15, 2018
Dollar Amount 53,000.00
Budgeted Yes
Budget Source Community Development Block Grant
Recommended Action Accept the lowest cost, responsive proposal from Top to Bottom Installations for the 2017
CDBG Birch Manor Fire Alarm System Contract in an amount not to exceed $53,000.
Information
The Fire Department has been working with the Birch Manor Condominium Association since early 2017 to obtain a
proposal for fire alarm systems upgrades. In early 2017, the Birch Manor Condominiums were annexed into Mount
Prospect. As a result, the Fire Department identified fire alarm deficiencies that would need to be addressed for all eight
buildings. In 2017, the Village of Mount Prospect approved $56,000 through Community Development Block Grant
(CDBG) funding to address two of the building's fire alarm system upgrades. The tentative agreement between the Fire
Department and Birch Manor would incorporate the CDBG grant funding for four building fire alarm system upgrades. The
remaining four upgrades would be the responsibility of the condominium association (proposed completion date of 2021).
Birch Manor Association contacted four fire alarm contractors who had done previous multifamily fire alarm upgrades to
obtain proposals. Three fire alarm contractors submitted preliminary fire alarm proposals in 2017. Contactors provided
updated proposals in May of 2018 to incorporate U.S. Department of Housing and Urban Development (HUD)
requirements. The proposals are listed below.
Pro osals 2018 Pro osals Total for Two Buildin s
LaMarco Systems Inc., Northbrook, IL $37,710 $75,420
12p to Bottom Installations, Gilbert, IL $26,500 $53,000
Total Fire and Safet , Woodrid e, IL $48,500 $97,000
The Fire Department has reviewed each proposal and they are comparable to each other. The Fire Department would
recommend the lowest cost contract for the building fire alarm upgrade. All proposals do not include the installation of
radio monitoring for the fire alarm system. This cost would need to be absorbed by the condominium association. The
Fire Department contacted Top to Bottom Installations to ensure that they could comply with the prevailing wages of the
David Bacon Act. The contractor indicated that they would comply with the prevailing wages act (Federal and State). The
rate has also been established in the proposed contract. Time is of the essence for this project as it must be completed
by July 15, 2018 to meet CBDG funding requirements.
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Alternatives
1. Accept lowest cost proposal for the installation of fire alarm systems for two buildings.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost, responsive proposal from Top to Bottom Installations for
the 2017 CDBG Birch Manor Fire Alarm System Contract in an amount not to exceed $53,000. Staff will ensure that the
fire alarm system is designed in accordance with fire alarm standards and the Life Safety Code.
LaMarco Systems.pdf (63 KB)
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Motion & Voting
Accept the lowest cost, responsive proposal from Top to Bottom Installations for the 2017 CDBG Birch Manor Fire Alarm
System Contract in an amount not to exceed $53,000.
Motion by Paul Hoefert, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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