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Home My WebLink About05/15/2018 Bid Result for Two Ambulences5/31/2018 BoardDocs® Pro Agenda Item Details Meeting May 15, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.1 Motion to accept Foster Coach Municipal bid and purchase of 2 Freightliner M2 (ambulance) in an amount not to exceed $605,770.00. Type Action Preferred Date May 15, 2018 Absolute Date May 15, 2018 Fiscal Impact Yes Dollar Amount 605,770.00 Budgeted Yes Budget Source Vehicle Replacement Fund Recommended Action Accept the proposal for two (2) Freightliner M2 ambulances as submitted by Foster Coach Sales Inc. in an amount not to exceed $605,770.00. Information The Fire Department is due to replace Ambulance 525 and 526 (2009 Ford E-450) this year. Ambulance 525 and 526 were evaluated utilizing the Village's Comprehensive Vehicle Replacement Policy. Both vehicles scored fifteen (15) points out of sixteen (16) indicating a very high rating and should be placed on the highest priority to be replaced. The vehicle condition evaluations forms and summary report for these vehicles are attached. Additionally, the life cycle cost analyses for these vehicles are also attached. In 2010, Ford discontinued offering the Type III van style E-450 with a diesel engine. Ambulance 525 and 526 are this type and style. In 2016, the Village purchased the replacement of Ambulance 524 with the Type I Freightliner M2 medium duty style chassis. At that time, with thorough discussions with the Fleet Team, staff recommended changing over to the Freightliner medium duty style and type of ambulance. A review of the benefits of the changeover from the Ford van style (Type III) to the M2 style (Type I) are below: • An increased life span from 7-8 years to 10-12 years. • The Type I medium duty chassis has heavy duty airbrakes for better stopping distance and an increased payload. • A higher alternator capacity. • Engine layout requires less labor hours for routine repairs. • Less downtime and less operating costs to operate per hour. These changes have proved beneficial from an operating cost standpoint. Additionally, the two new Freightliner M2's will be equipped with liquid spring suspension and have a better A/C output which will insure patient comfort, and the power -lift assist stretcher system should help minimize our Paramedic's exposure to back injuries. The table below compares the total life cycle cost of the E -series ambulances, both gas and diesel, and a similar ambulance to the medium duty ambulance: https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/3 "rot', I Gal Totwi cost, x e c ed %e P it i",,rr �/Ir; P" I fir, 1-,fe1� i�ift, r MP E-450, Diesel 1.474 $10.92 https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/3 5/31/2018 BoardDocs® Pro Naperville Int. 4300 1.825 $8.69 New E-450, Gas 2.386 $12.46 7yrs/7,000 $205,000 $41,746 $459,206 New Medium Type 1 1.825 $8.69 11/11,000 $250,000 $31,417 $345,587 Total Type I savings .561 $3.18 $10,329 $113,619 Other considerations include the rated weight capacity of the vehicles. Currently, ambulance 525 and 526 have a Gross Vehicle Weight Rating (GVWR) of 14,500 lbs. These vehicles are easily at 90% of its 14,500 Ib. rated capacity when fully loaded with occupants and gear which causes premature wear and a shorter life cycle. The chart below compares key specifications of the two aforementioned new vehicles: Public Works Vehicle Maintenance and our Apparatus Committee worked collaboratively and devoted many hours thoroughly researching the replacement of 524 in 2016. In many ways, this laid the ground work for the recommended 2018 purchases. Staff is confident in the recommendation to continue with replacing the Type III style with the Type I style ambulance. As a member of the Northwest Municipal Conference (NWMC), the Village is eligible to participate in the Suburban Purchasing Cooperative (SPC) 2018 Joint Purchasing Contract #174 for Freightliner M2 ambulances. SPC awarded a competitively bid, joint purchase contract to Foster Coach Sales, Inc of Sterling, IL for the supply of Freightliner M2 ambulances with Stryker Power Load Systems. The joint bid satisfies Village public bidding requirements. Delivery of the new ambulances are expected March of 2019. Alternatives 1. Accept the proposal for two (2) Freightliner M2 ambulances as submitted by Foster Coach Sales Inc. in an amount not to exceed $605,770.00. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends the acceptance of the Foster Coach bid through the Suburban Purchasing Cooperative of the Northwest Municipal Conference. • !i -�i •+ •��.-� a 001 526 Eval Forms, A -B, 5-2018.pdf (97 KB) 525 Life Cycle Cost Worksheet-C.pdf (25 KB) 526 Life Cycle Cost Worksheet-C.pdf (25 KB) 525 and 526 Table i.pdf (10 KB) 525 and 526 Table 2.pdf (62 KB) https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/3 IL A l . U �k "onI Cry Itrl qtr o,I„li,; VW GR �Etllll f, A rnp /rl�lt Ca Iiy 0 utll /111 Ra&ius �� LeIfg1„"¢ if New E-450, Gas Type 14,500 2,174 No/No 112"-100"-268.5" 3 lbs. Ibs. 225/41 27.4' 21,000 51286 New Medium Type 1 Yes/Yes 110"-100”-296” 320/136 25' Public Works Vehicle Maintenance and our Apparatus Committee worked collaboratively and devoted many hours thoroughly researching the replacement of 524 in 2016. In many ways, this laid the ground work for the recommended 2018 purchases. Staff is confident in the recommendation to continue with replacing the Type III style with the Type I style ambulance. As a member of the Northwest Municipal Conference (NWMC), the Village is eligible to participate in the Suburban Purchasing Cooperative (SPC) 2018 Joint Purchasing Contract #174 for Freightliner M2 ambulances. SPC awarded a competitively bid, joint purchase contract to Foster Coach Sales, Inc of Sterling, IL for the supply of Freightliner M2 ambulances with Stryker Power Load Systems. The joint bid satisfies Village public bidding requirements. Delivery of the new ambulances are expected March of 2019. Alternatives 1. Accept the proposal for two (2) Freightliner M2 ambulances as submitted by Foster Coach Sales Inc. in an amount not to exceed $605,770.00. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends the acceptance of the Foster Coach bid through the Suburban Purchasing Cooperative of the Northwest Municipal Conference. • !i -�i •+ •��.-� a 001 526 Eval Forms, A -B, 5-2018.pdf (97 KB) 525 Life Cycle Cost Worksheet-C.pdf (25 KB) 526 Life Cycle Cost Worksheet-C.pdf (25 KB) 525 and 526 Table i.pdf (10 KB) 525 and 526 Table 2.pdf (62 KB) https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/3 5/31/2018 New—Ambulance—M2 Freightliner_Interior.jpg (88 KB) Motion & Voting BoardDocs® Pro Accept the proposal for two (2) Freightliner M2 ambulances as submitted by Foster Coach Sales Inc. in an amount not to exceed $605,770.00. Motion by Colleen Saccotelli, second by Michael Zadel. Final Resolution: Motion Carries Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/3