HomeMy WebLinkAbout05/01/2018 Bid Result for CIPP Sewer Pipe Lining Project5/31/2018 BoardDocs® Pro
Agenda Item Details
Meeting May 01, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
AMENDED 4-30-2018
Category 9. VILLAGE MANAGER'S REPORT
Subject 9.1 Motion to accept proposal for 2018 Cured -In -Place -Pipe (CIPP) Sewer Pipe Lining Project
construction observation in an amount not to exceed $118,501.90.
Type Action
Preferred Date May 01, 2018
Absolute Date May 01, 2018
Fiscal Impact Yes
Dollar Amount 118,501.90
Budgeted Yes
Budget Source Water and Sewer Enterprise Fund
Recommended Action Accept the proposal for 2018 Cured -In -Place -Pipe (CIPP) Sewer Pipe Lining Project
construction observation as submitted by Baxter & Woodman of Crystal Lake, Illinois in an
amount not to exceed $118,501.90.
Background
In the current budget, staff requested funds for continuing the combined and separate sewer system repairs. The
combined sewer repairs were identified during the review of the Combined Sewer System Evaluation Study (CSSES)
completed in 2015. The separate sanitary sewer repairs were identified during our in house televising program that is
part of the revised inflow and Infiltration Control Program (IICP) of the Metropolitan Water Reclamation District of Greater
Chicago (MWRDGC). The Village is beginning the third year of this renewal effort based on the 2015 study. Preparation of
plans and bid documents were completed by Village staff and a construction contract was awarded during April 3, 2018
Village Board meeting to Hoerr Construction of Goodfield, IL. The Village has been performing cured -in-place pipelining
(CIPP) since the late 1970s.
To effectively monitor the Hoerr's work quality and assure end -product quality, specific technical skills and experience are
required. Specifically, technical monitoring of the pipe cleaning process, liner inversion, curing, material core laboratory
analysis, and post -construction video review are some of tasks required to successfully prosecute the project. Staff
prepared a detailed request for proposals (RFP) necessary to solicit these services. A copy of this RFP document is
attached.
Request for Proposals (RFP),
Consulting engineers were asked to submit a technical proposal detailing the firm's background, key personnel, and
approach to the project. In addition, each firm was also asked to submit a separate cost proposal indicating work effort
anticipated and a not -to -exceed fee. RFPs were distributed to five (5) engineering firms with expertise in the in
construction rehabilitation of sewer main by means of cured -in-place pipe lining. Three (3) technical proposals and three
(3) cost proposals were received. Each proposal was evaluated based on the background of the firm, related project
experience, proposed services and scope of work, schedule work effort and proposal content. Each firm received a point
ranking (total points = 100) for each criteria. The table below summarizes this analysis:
Category
Max
Baxter &
Burns
Gewalt Hamilton
Points
Woodman
McDonnell
Background
https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/3
5/31/2018 BoardDocs® Pro
Category
Max
Total Cost
Baxter
Cost/Hours
Burns
Gewalt Hamilton
................................................................................................................................................................................................................................................................................................................................................................................................
points
Woodman
Baxter&Woodman
McDonnell
Experience
20
.....................................................................................................................
13185
18
1,164
15 13
Scope
25
23
20 20
Schedule
................................................................................................................................................................................................................................................................................................................................................................................................
15
10
10 10
Work Effort
................................................................................................................................................................................................................................................................................................................................................................................................
10
8
8 6
Content
10
8
8 8
Total..................................1.0.0.....................................8.5.....................................................................................7.7............................................................................7.3..............................................................................
The technical proposals indicated all of the participating firms were qualified to perform the specified work. All of the
firms had adequate experience and appropriately trained staff to provide technical monitoring and construction
observation for CIPP projects. Accordingly, the evaluation results were closely distributed.
The highest rated firm was Baxter & Woodman of Crystal Lake, IL. Baxter & Woodman has performed this type of work
for the Village for the past two years. They have performed exceptionally well and understand performance expectations.
Notably, Baxter & Woodman's key staff assigned to this project are all certified in National Association of Sewer Service
Companies (NASSCO) Pipeline Assessment Certification Program. This certification is the industry standard for sewer
main condition assessment. Furthermore, the project engineer is a licensed professional engineer with over 20 years of
experience designing and field supervising the installation of CIPP systems. A copy of Baxter & Woodman's proposal is
attached.
All other references indicated that Baxter & Woodman performed well. In addition, Baxter & Woodman has successfully
completed several engineering projects for the Village over the course of the last 10 years. These projects include
sanitary flow monitoring, spot repair projects, sewer pipe inspection and condition assessment, CIPP lining observation,
and water main replacement.
Each firm was asked to submit a cost proposal as well. The table below summarizes staff's analysis of costs.
Firm
Hours
Total Cost
Cost/Hours
Burns
....................................................................................................................................................................................................................................................................................1$116.00
urns &......M.....c.D..on.n.e.......l...l.
..................................................................................................
Baxter&Woodman
...................................................................$............6..0..5........8..8
87
..................................................................$............1...1..6.....9..6
107729
.....................................................................................................................
13185
..................................................................................................................5...1....8.
Gewalt Hamilton
1,164
147770
The lowest cost proposal was submitted by Burns & McDonnell. However, it is the opinion of staff that Burns & McDonnell
has not allocated work effort (518 hours) to successfully prosecute this project. Staff specifically finds the work hours
allocated insufficient when the long cure times (up to 8 hours) of larger diameter pipes are considered. Furthermore, the
firm did not supply sufficient evidence of comparable work experience. Only one (1) reference pertaining to field
supervision of cured -in-place pipelining was provided. Furthermore, Burns & McDonnell did not allocate work effort for
other requisite tasks including cost analysis, pre lining video review, materials testing, and weekly project updates.
It is the staff opinion that Baxter & Woodman fully understands the proposed project, has prepared a thorough proposal
based on extensive experience, and is best qualified to perform the work. Baxter & Woodman has not increased their
rates for this type of work since 2016. Furthermore, their rate is competitive ($131.85/hour) and reasonable
remuneration for the field time of an experienced, licensed professional engineer.
Staff recommends including a 10% contingency in the award for this proposed contract due to the fact that time spent on
construction engineering and inspection can vary due to circumstances beyond the engineering consultant's control. For
example, contractor delays, material availability and inclement weather are all parameters that can lengthen anticipated
construction time.
Alternatives
1. Accept Baxter & Woodman's proposal to provide construction observation for the 2018 Cured -In -Place Pipe Lining
Project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accepts the proposal for 2018 Cured -In -Place Pipe Lining Project construction
observation as submitted by Baxter & Woodman of Crystal Lake, Illinois in an amount not to exceed $118,501.90.
https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/3
5/31/2018 BoardDocs® Pro
REQUEST FOR PROPOSALS construction services.pdf (174 KB) Baxter Proposal.pdf (555 KB)
Motion & Voting
Accept the proposal for 2018 Cured -In -Place -Pipe (CIPP) Sewer Pipe Lining Project construction observation as submitted
by Baxter & Woodman of Crystal Lake, Illinois in an amount not to exceed $118,501.90.
Motion by Michael Zadel, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/3