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HomeMy WebLinkAbout03/06/2018 Bid Results for 25 New Fire Hydrants5/30/2018 BoardDocs® Pro Agenda Item Details Meeting Mar 06, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.3 Motion to accept bid for 25 new fire hydrants in an amount not to exceed $77,255.10. Type Action (Consent) Preferred Date Mar 06, 2018 Absolute Date Mar 06, 2018 Fiscal Impact Yes Dollar Amount 77,255.10 Budgeted Yes Budget Source Water and Sewer Enterprise Fund Recommended Action Accept the lowest cost, responsive bid for the purchase of 25 new fire hydrants and appurtenances as submitted by Ziebell Water Service Products of Elk Grove, Illinois in an amount not to exceed $77,255.10. The Village -owned potable water distribution system features 2,200 fire hydrants. These hydrants play an integral role in safeguarding Mount Prospect residents and property against fire hazards. As part of routine maintenance efforts, Public Works crews inspect, operate, and assess the condition of all Village -owned hydrants. Data garnered from this work is utilized to identify hydrants requiring further repairs and/or replacement. In 2018, staff proposes to replace 25 hydrants. This work includes hydrants that are prone to failure, no longer manufactured, do not have an operable or repairable auxiliary shut-off valve, and/or have poor parts availability. Primarily, these hydrants are older Eddy -Iowa and Ludlow brand hydrants installed at various locations throughout the Village. There are about 170 of these discontinued hydrants installed within the village's system. Staff proposes to replace the remainder of these hydrants as part of a multi-year phased program. This year (2018) is the second year of this program. Last year, Public Works crews replaced 30 fire hydrants. Staff prepared a bid document for the acquisition of 25 new, 5 -foot, 5-1/2 foot, and 6 -foot bury depth fire hydrants with auxiliary valves, hydrant extensions, hydrant breakaway kits, and other associated parts. A copy of the bid specifications is enclosed. Hydrant extensions are used to raise a hydrant in order to place the hydrant ports at a proper working distance from grade for firefighters. Hydrant breakaway kits are safety flanges that are used to repair hydrants that have been hit by vehicles or otherwise knocked off their piping. A bid notice was published in a local paper and on the Onvia on Demand bid clearinghouse website. Four (4) firms were sent a bid package. Bids were received on February 20, 2018, opened, and read aloud as required. Two (2) firms responded with the following bids: Bidder Total Bid Z.ie.b.e.11 Wa.te.r...Service ....Products ........................$.7.7.'.2.5.5...10...... Core & Main ore&Ma1n...............................................................................................................$.7.8..7.5.4...00...... https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2 5/30/2018 BoardDocs® Pro All bids were checked to insure bidders submitted properly completed bid forms and appropriately signed bid documents. All bidders have satisfied bid specifications and submitted complete bids. The lowest cost bid was submitted by Ziebell Water Service Products of Elk Grove Village, Illinois (Ziebell). A copy of Ziebell's bid submittal is enclosed. An image of the fire hydrant deliverable is attached. All hydrants will be coated yellow. The Village has procured waterworks equipment from Ziebell in the past including fire hydrants, valves, water main, valve vault frames with covers, water meter spreads, and water service line appurtenances. All of their products have been of acceptable quality and delivered in a timely manner. Staff is confident Ziebell can successfully fulfill this proposed contract. Alternatives 1. Accept lowest bid for the purchase of 25 new fire hydrants with appurtenances. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends accepting the lowest cost, responsive bid for the purchase of 25 new fire hydrants and appurtenances as submitted by Ziebell Water Service Products of Elk Grove, Illinois in an amount not to exceed $77,255.10. All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion & Voting Motion to accept the Consent Agenda as presented. Motion by Richard Rogers, second by Paul Hoefert. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2