HomeMy WebLinkAbout02/20/2018 Bid results for Fabrication and Installation of Wayfinding Signs Project5/30/2018 BoardDocs® Pro
Agenda Item Details
Meeting Feb 20, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.2 Motion to accept bid for Phase 2 of the Fabrication and Installation of Wayfinding Signs
Project in an amount not to exceed $90,633.
Type Action
Preferred Date Feb 20, 2018
Absolute Date Feb 20, 2018
Fiscal Impact Yes
Dollar Amount 90,633.00
Budgeted Yes
Budget Source Prospect and Main Tax Increment Financing Fund
Recommended Action Accept the lowest cost, responsive bid to manufacture and install Phase 2 of the Fabrication
and Installation of Wayfinding Signs Project as submitted by South Water Signs of Elmhurst,
Illinois in an amount not to exceed $90,633.
Background
The Downtown Implementation Plan includes a recommendation to implement a wayfinding signage program.
Wayfinding, such as directional signs, information kiosks, and gateway signage is designed and scaled to direct both
vehicular and pedestrian traffic to downtown services, shops, parking and transit. The design package was presented at
the October 13, 2015 Committee of the Whole meeting for feedback; revisions to the design package based up on Village
Board comments were incorporated in the final design documents and summarized in a memo to the board on February
11, 2016.
The initial phase of this program (Phase 1) was completed in 2017. It included signage for public parking lots and the
parking garage entrance sign (P Series signs), vehicular wayfinding signs throughout the downtown (B Series signs), and
Downtown identity signs (A Series signs) which are mounted on existing light poles along Northwest Highway, Main
Street and Central Road. The final phase of this project (Phase 2), is slated for bidding and installation this year (2018).
Phase 2 features pedestrian kiosk signs (C Series signs).
Pedestrian kiosk signs include maps of the downtown with "you are here" designations, and event panels which list the
dates of major community events such as the Block Party or Farmers Market. The kiosk signs are designed to be updated
as needed at a nominal cost as the foundation hardware will remain in place.
Attachment A contains a map denoting Phase 2 sign locations. A copy of the bid document is enclosed as Attachment B.
Phase 2 is the final iteration of planned wayfinding sign improvements in the downtown area.
Bid Results
At 1:00 p.m. on January 29, 2018, sealed bids were publicly opened and read aloud for Phase 2 of the Fabrication and
Installation of Wayfinding Signs Project. A bid notice was published on the Village website and the Onvia OnDemand bid
clearinghouse website. In addition, six (6) contractors were notified of the project. Six (6) sign fabricators picked up
contract bid documents and three (3) submitted a bid. The bid opening results were as follows:
Bidder Bid
South
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9 $
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BidderBid
P o.b Lo.c.k L...S.L......n....0 o.......a.n................................................................................................................................................................................1...1....2
.0
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Geo ra h Industries $113,915
A low bid of $82,394 was received from South Water Signs of Elmhurst, Illinois. All bidders properly signed bid
documents and submitted a bid bond in the amount of 10% of their total bid as required by the contract documents. The
sign designer's estimate of cost was $150,000.
Discussion
South Water Signs has never performed work for the Village on a public improvement project. Staff contacted other
municipalities that have worked with South Water Signs on similar wayfinding signage projects including the Village of
Palatine, Alsip, and Romeoville. All of these communities indicated that the firm performed well; delivering quality
products on schedule and under budget.
In addition, the Village's wayfinding sign design consultant, Media Objectives of Chicago, Illinois, advised they are
familiar with South Water Signs' work. Media Objectives considers the firm well qualified to prosecute a project of this
scale and scope.
A copy of South Water Signs bid submittal is enclosed as Attachment C.
The low bid of $82,394 is based on anticipated quantities. To cover unexpected variances, staff recommends that a
contingency of 10% of the bid price be added to the contract. This equates to an additional $8,239. Therefore, the total
recommended award would be for an amount not to exceed $90,633.
Alternatives
1. Accept lowest cost, responsive bid to manufacture and install Phase 2 of the Fabrication and Installation of
Wayfinding Signs Project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost, responsive bid to manufacture and install Phase 2 of the
Fabrication and Installation of Wayfinding Signs Project as submitted by South Water Signs of Elmhurst, Illinois in an
amount not to exceed $90,633.
Attachment B _Bid Request for Fabrication and Installation of Wayfinding Signage_2018-01-11 (1).pdf (68,896
KB)
Attachment C _ Wayfinding Signage - South Water Signs Bid (1).pdf (3,000 KB)
Motion & Voting
Accept the lowest cost, responsive bid to manufacture and install Phase 2 of the Fabrication and Installation of
Wayfinding Signs Project as submitted by South Water Signs of Elmhurst, Illinois in an amount not to exceed $90,633.
Motion by Michael Zadel, second by Colleen Saccotelli.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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