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HomeMy WebLinkAbout04/05/2017 Joint Purchase: Sewer Lining5/1/2017 BoardDocs® Pro Agenda Item Details Meeting Apr 05, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.1 Motion to accept joint purchasing bid results for sewer lining in an amount not to exceed $696,875.30 Access Public Type Action Preferred Date Apr 05, 2017 Absolute Date Apr 05, 2017 Fiscal Impact Yes Dollar Amount 696,875.30 Budgeted Yes Budget Source Water and Sewer Fund Recommended Accept the results from the Municipal Partnering Initiative joint bid for Cured -In -Place Sewer Lining Action and awarding a contract to Hoerr Construction, Inc. of Peoria, Illinois in an amount not to exceed $696,875.30. Public Content Information In the current budget, staff requested funds for continuing combined sewer system repairs. These combined sewer repairs were identified during the Combined Sewer System Evaluation Study (CSSES) completed in 2015. A copy of this report is attached. Much of this work entails rehabilitating existing sewer main segments by inserting a cured -in-place (CIPP) liner inside a host pipe segment. This method is more cost effective than open -cut excavation and far less disruptive. The Village has successfully utilized this process since the late 1970s. A short video demonstrating this process can be found at this link. The scope of work in this year's project includes 31 pipe segments totaling 8,140 lineal feet of combined sewer rated as category 5. This pipe ranges in size from 8" to 36" in diameter. Category 5 sewers are in "sever structural condition"; the CSSES study recommends that repairs be completed within one 1 to two 2 years. In total, there are 25,115 lineal feet of combined sewers rated as category 5. Lining work performed last year (2016), along with work proposed this year, will correct approximately 40% (10,046 lineal feet) of the category 5 combined sewer defects identified in the CSSES report. The 2017 project also includes an additional 1,707 lineal feet of lining repairs in the separate sanitary sewer system. These pipes have all been rated as category 5 defects following condition assessment by Public Works staff following closed-circuit television camera inspection. These pipes are primarily all 8" in diameter. In total, the 2017 project will rehabilitate 9,847 lineal feet of combined and separate sanitary sewers. The CIPP contract being considered this year is a joint bid through the Municipal Partnering Initiative (MPI). MPI is a collective of Cook County, Lake County and Du Page County municipalities that have leveraged bulk purchasing and workload sharing to reduce the cost of many municipal services including sewer lining. Participation in the MPI joint bid award satisfies the village's public bidding requirements. The village attorney advises competitive bidding is not required when the village, pursuant to its home rule powers, enters into a joint purchasing https://www.boarddocs.comfiil/vomp/Board.nsf/Private?open&login# 1/3 5/1/2017 Executive Content Motion & Votin BoardDocs® Pro Accept the results from the Municipal Partnering Initiative joint bid for Cured -In -Place Sewer Lining and awarding a contract to Hoerr Construction, Inc. of Peoria, Illinois in an amount not to exceed $696,875.30. Motion by Michael Zadel, second by Paul Hoefert. Final Resolution: Motion Carries Yea: Paul Hoefert, Steve Polit, Colleen Saccotelli, Michael Zadel Not Present at Vote: John Matuszak, Richard Rogers https://www.boarddocs.comAl/vomp/Board.nsf/Private?open&login# 313 E o3 m rn 'm = m o yam I Y > 2 z N c Q � U c � F y _ W 't O o 0 o m m o 0 0 0 0 0 0 0 0 0 0 0 0 0 ry m e m o, in o r o 0 0 o v o o v o 0 0 0 0 0 10 w m ui o 0 1n .i o 0 o m ti ® n M N m rn m in n r r m o m o m m m m m s M M o m b m m � s& $ w r N O m V O O O O O O O O O O O O O O O O O O 17 tl ® m 10 N 1V t0 O O O O O O O O O O O O O O W N O m O) 17 M m m M m N b O M O m N m N M O M 09 N M N N m N W N � N Mm N N nw m N O 1f1 1� Q� I� m M IeJ� f` r M N M 1V m V O I� 1� m m �K ON !A f9 VD N M N f9 19 d1 N fp N n 0 w o O o 0 o O o b b o O o O o 0 0 o O o O O o O b o o O o O O o O O O o a O O o O O o O O w.mYS Omh VOb1' OO OV 1N�5 NN MO O N C Om Nv NM O OmWOO? 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Attach additional pages if necessary. NOTE TO BIDDERS: Please be advised that any exceptions to these specifications may cause your bid to be disqualified. Submit bids by SEALED BID ONLY. Fax and e-mail bids are not acceptable and will not be considered. THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not because to alter any resulting contractor to accept any request for additional compensation. By signing this bid document, the bidder hereby certifies that they are not barred from bidding on this contract as a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code of 1961, as amended. Authorized Signature: Company Name: Typed/Printed Name: _ nate: T"ille:: E-mail: Telephone Number„ • 100% performance and payment bonds for the project awarded by other Municipalities • Certificate of insurance naming each other Municipality as an additional insured Certified payrolls to each of the other Municipality for work performed 7. WAIVER OF WORKERS COMPENSATION/OCCUPATIONAL DISEASE EXPENSE REIMBURSEMENT The Contractor agrees to waive any and all rights to reimbursement of workers' compensation expenses under Section 1(a)(4) of the Illinois Workers' Compensation Act (820 ILCS 305), and as amended; and the Contractor agrees to waive any and all rights to reimbursement of occupational disease expenses under Section 1(a)(3) of the Illinois Occupational Diseases Act (820 ILCS 310), and as amended. 8. UNBALANCED BIDS Any bid which is materially unbalanced as to prices for the Base Bid and/or Optional Bid Items may be rejected. An unbalanced bid is one which is based on the prices significantly less than the cost for some work and/or prices which are significantly overstated for other work. The Village of Buffalo Grove and the Municipalities will review all unit prices submitted by the apparent lowest responsible bidder and will decide whether any of the unit prices are excessively above or below a reasonable cost analysis value determined by the Owners. In the event any unit prices are determined to be unbalanced and contrary to the interest of the Village of Buffalo Grove, the right is reserved to reject such bid at the discretion of the Village of Buffalo Grove. 9. DISCREPANCIES In all cases of discrepancies between the drawings and specifications, respective Village/City shall be notified in the manner as identified in the General Terms and Conditions. The specifications shall govern over the drawings. If work proceeds without obtaining proper interpretations of the conflicting drawings and specifications from the owner or their designee, the installed work that is not in accordance with the design and best practices must be replaced at no additional cost. 10. OMISSIONS/HIDDEN CONDITIONS The drawings and specifications are intended to include all work and materials necessary for completion of the work. Any incidental item of material, labor, or detail required for the proper execution and completion of the work and omitted from either the drawings or specifications or both, but obviously required by governing codes, federal or state laws, local regulations, trade practices, operational functions, and good workmanship, shall be provided as a part of the contract work at no additional cost to the owner, even though not specifically detailed or mentioned. 11. FIELD MODIFICATIONS A field modification is written by the owner or his designee to the contractor for purposes of clarification of the specifications or plans. A field modification is limited to items that do not change the scope of the project. Field modifications do not affect either the project cost or completion date. Field modifications become part of the Contract Documents and become binding upon the contractor if he fails to object within three (3) working days after receiving the modification. A field modification may be used as the basis of a project cost change or contract extension if all parties agree on the field modification form to a potential future claim of either party, or that the field modification will be compiled with, but under protest. Any bid which is materially unbalanced as to prices for the Base Bid and/or Optional Bid Items may be rejected. An unbalanced bid is one which is based on the prices significantly less than the cost for some work and/or prices which are significantly overstated for other work. The Municipalities will review all unit prices submitted by the apparently lowest responsible bidder and will decide whether any of the unit prices are excessively above or below a reasonable cost analysis value determined by the Owners. In the event any unit prices are determined to be unbalanced and contrary to the interest of the Municipalities, the right is reserved to reject such bid at the discretion of the Municipalities. 16. ADDITIONAL INFORMATION Should the bidder require additional information about this bid, submit questions via email to: bgfinanoovbg.org. All such e-mails must contain "2017 Annual Sewer Lining" in the subject line of the e-mail. Questions are required no later than 112:00 R.M. on March '7, 20117„ ANY and ALL changes to these specifications are valid only if they are included by written Addendum from the Village of Buffalo Grove to All Bidders. No interpretation of the meaning of the plans, specifications or other contract documents will be made orally. Failure of any bidder to receive any such addendum or interpretation shall not relieve the bidder from obligation under this bid as submitted. All addenda so issued shall become part of the bid documents. Failure to request an interpretation constitutes a waiver to later claim that ambiguities or misunderstandings caused a bidder to improperly submit a bid. The Village of Buffalo Grove recognizes that in some cases the information conveyed in this RFB may provide an insufficient basis for performing a complete analysis of the RFB requirements. Prospective bidders are, therefore, requested to make the best possible use of the information provided, without the expectation that the Village of Buffalo Grove will be able to answer every request for further information or that the schedule for receipt and evaluation of proposals will be modified to accommodate such request. 17. CONTACT WITH VILLAGE/CITY PERSONNEL All bidders are prohibited from making any contact with the municipalities' Presidents, Trustees, or any other official or employee of the municipalities (collectively, "Municipal Personnel") with regard to the Project, other than in the manner and to the person(s) designated herein. The Purchasing Department or Approved Equal reserves the right to disqualify any bidder found to have contacted Municipal Personnel in any manner with regard to the Project. Additionally, if the Purchasing Department or Approved Equal determines that the contact with Municipal Personnel was in violation of any provision of 720 ILCS 5/33E, the matter will be turned over to the Cook County State's Attorney for review and prosecution. 18. DISCLOSURE OF POTENTIAL OR ACTUAL CONFLICT OF INTEREST Each Municipality's Code of Ethics prohibits public officials or employees from performing or participating in an official act or action with regard to a transaction in which he has or knows he will thereafter acquire an interest for profit, without full public disclosure of such interest. This disclosure requirement extends to the spouse, children and grandchildren, and their spouses, parents and the parents of a spouse, and brothers and sisters and their spouses. To ensure full and fair consideration of all bids, the Municipalities require all Bidders including owners or employees to investigate whether a potential or actual conflict of interest exists between the Bidder and any Municipality, their officials, and/or employees. If the Bidder discovers a potential or actual conflict of interest, the Bidder must disclose the conflict of interest in its bid, identifying the name of the municipal official or employee with whom the conflict may exist, the nature of the conflict of interest, and any other relevant information. The existence of a potential or actual conflict of interest does NOT, on its own, disqualify the disclosing Bidder from consideration. Information provided by Bidders in this regard will allow The Village of Buffalo Grove to take appropriate measures to ensure the fairness of the bidding process. The Village of Buffalo Grove requires all bidders to submit a certification, enclosed with this bid packet, that the bidder has conducted the appropriate investigation and disclosed all potential or actual conflicts of interest. By submitting a bid, all Bidders acknowledge and accept that if a Municipality discovers an undisclosed potential or actual conflict of interest, that Municipality may disqualify the Bidder and/or refer the matter to the appropriate authorities for investigation and prosecution. 19. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail or apparent omission from a detailed description concerning any portion shall be interpreted as meaning that only the best commercial material or practice shall prevail and that only items of the best material or workmanship to be used. 20. NEW PARTS AND MATERIALS: TITLE Equipment and materials must be of current date (latest model or supply) and meet specifications. This provision excludes the use of surplus, re -manufactured or used products, whether in part or in whole, except where specifications explicitly provide therefore. Further, the bidder warrants that it has lien free title to all equipment, supplies, or materials purchased under the terms of this contract. 27. DEFINITIONS 27.1 Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated in Option Bids or Unit Prices. 27.2 Unit Price is an amount stated in the bid as a price per unit of measurement for materials, equipment or services, including all overhead and profit for a portion of the Work as described in the Bidding Documents. The Owner may reject or negotiate any unit price which is considered excessive or unreasonable. In the event of a conflict or calculation error between the total base bid pricing, and/or extension pricing, the Unit Price shall prevail. 28. RESPONSIVE BID 28.1 A "Responsive Bid" is defined as a "bid which conforms in all material respects to the requirements set forth in the invitation for bids." Bidders are hereby notified that any failure to comply with the requirements of this bid may be cause for rejection of the bid. 28.2 Bidders shall promptly notify The Village of Buffalo Grove of any ambiguity, inconsistency or error which they may discover upon examination of the bidding documents. Interpretations, corrections and changes will be made by addendum. Each bidder shall ascertain prior to submitting a bid that all addenda have been received and acknowledged in the bid. 29. MODIFICATIONS BIDDERS shall be allowed to modify/withdraw their bids prior to opening. Once BIDS have been received and opened they cannot be changed or withdrawn unless requested in writing and approved by the Village of Buffalo Grove. 30. INSURANCE The Contractor shall not commence work under this contract until the Contractor has obtained all insurance required herein and such insurance has been approved by the Owners. The Contractor shall maintain for the duration of the contract, including warranty period, insurance purchased from a company or companies lawfully authorized to do business in the state of Illinois and having a rating of at least A -minus and a class size of at least X as rated by A.M. Best Ratings. Such insurance as will protect the Contractor from claims set forth below which may arise out of or result from the Contractor's operations under the contract and for which the Contractor may be legally liable, whether such operations be by the Contractor or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: 30.1 Workers' Compensation Insurance covering all liability of the Contractor arising under the Workers' Compensation Act and Occupational Diseases Act; limits of liability not less than statutory requirements. 30.2 Employers Liability covering all liability of contractor as employer, with limits not less than: $1,000,000 per injury — per occurrence; $500,000 per disease — per employee; and $1,000,000 per disease — policy limit. 30.3 Comprehensive General Liability in a broad form on an occurrence basis, to include but not be limited to, coverage for the following where exposure exists; Premises/Operations, Contractual Liability, Products/Completed Operations for 2 years following final payment, Independent Contractor's coverage to respond to claims for damages because of bodily injury, sickness or disease, or death of any person other than the Contractor's employees as well as claims for damages insured by usual personal injury liability coverage which are sustained (1) by a person as a result of an offense directly or indirectly related to employment of such person by the contractor, or (2) by another person and claims for damages, other than to the Work itself, because of injury to or destruction of tangible property, including loss of use there from; Broad Form Property Damage Endorsement; Railroad exclusions shall be deleted if any part of the project is within 50 feet of any railroad track General Aggregate Limit $ 2,000,000 Each Occurrence Limit $ 1,000,000 30.4 Automobile Liability Insurance shall be maintained to respond to claims for damages because of bodily 33. SUBCONTRACTORS If any Bidder submitting a bid intends on subcontracting out all or any portion of the engagement, that fact, and the name of the proposed subcontracting firmlsi must be clearly disclosed in the bid on the form provided herein (use additional sheets if necessary) In the event the Contractor requires a change of the subcontractor (s) identified a written request from the Contractor and a written approval from The Village of Buffalo Grove is required. Notwithstanding written consent to subcontract approved by the Municipalities, the Contractor shall perform with the Contractor's own organization, work amounting to not less than fifty (50%) percent of the total contract cost, and with materials purchased or produced by the Contractor. The subcontracting, if any, shall be done by the Contractor in accordance with applicable Article 108.01 of the Illinois Department of Transportation ("IDOT") Standard Specifications. Failure to identify subcontractors could result in disqualification. 34. CHANGE ORDERS The Owner believes that the project is fully defined in the Contract Documents and that Change orders will not be necessary. However, in the event that a Change Order is required, the Contractor shall review the scope of work to be performed under the contract to suggest alternatives that can be implemented to offset the cost increase of any necessary changes without sacrificing the quality and/or scope of the contract specifications. All Change Orders and alternative suggestions must be approved by Municipalities prior to execution. 34.1. Change Orders shall comply with 720 ILCS 5/33E-9,. 34.2 In case of an increase in the Contract Sum, there will be an allowance for overhead and profit. 34.3. The allowance for the combined overhead and profit, including premiums for all bonds and insurance, shall be based on the percentage as bid. This same percentage shall apply to both extras and credits and for work performed by the Contractor, a Subcontractor, or Sub -subcontractor. 34.4. Detailed written Requests for Change Orders must be submitted to the Owner's Representative on the form provided by the Owner. (Request furnished in any other format or lacking sufficient information will be rejected). In order to facilitate checking of quotations for extras or credits, all requests for change orders shall be accompanied by a complete itemization of costs including labor, materials and Subcontracts. Where major cost items are Subcontracts, they shall also be itemized. Requests will be reviewed by the affected Municipality's Owner or Approved Equal. 34.5. Each written Request for a Change Order must be accompanied by written suggestions where costs can be reduced to offset the Change Order increase requested or a written certification stating that the Contractor has reviewed the work to be performed and cannot identify areas where costs can be reduced. 34.6. A written Change Order must be issued by the affected Municipality's Owner or Approved Equal prior to commencing any additional work covered by such order. Work performed without proper authorization shall be the Contractor's sole risk and expense. 11 42. PROTEST PROCEDURE Any bidder wishing to file a protest regarding the proposal process may do so by giving written notice to The Village of Buffalo Grove Purchasing Division within seven calendar days of the closing time and date. This notice should include the title of the requirement, the bid number, the closing date and the nature of the protest. Any disputes concerning a question of fact under this procurement which is not disposed of by agreement shall be decided by the Municipality. The decision of the Municipality, or its duly authorized representative, for the determination of such appeals shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, or capricious, or arbitrary, or so grossly erroneous as necessary to imply bad faith, or not supported by substantial evidence. In connection with any appeal proceeding under this clause, the Contractor shall be afforded an opportunity to be heard and offer evidence in support of his appeal. Pending final decision of a dispute hereunder, the Contractor shall proceed diligently with the performance of the contract and in accordance with the decision of the Purchasing Manager. 43. AFFIDAVITS The following affidavits included in these contract documents must be executed and submitted with the bid., A) References B) Disqualification of Certain Bidders (Affirmation by signing Bid Form) C) Affidavit/Anti-collision D) Conflict of Interest Form E) Tax Compliance F) Identification of Subcontractors 44. ALTERNATE AND MULTIPLE BIDS Unless otherwise indicated in these documents, the bidder may not submit alternate or multiple bids as part of this package. The submission of more than one bid within a single package may be cause for rejection of any or all of the bids of that bidder. 45. CONTRACTOR'S LICENSES: The bidder to which the contract is awarded (including subcontractors), prior to commencing any work, must have a valid Contractor's License or other required license on -file with the Municipality in which the work is performed. 46. AUDIT/ACCESS TO RECORDS A) The contractor shall maintain books, records, documents and other evidence directly pertinent to performance of the work under this agreement consistent with generally accepted accounting standards in accordance with the American Institute of Certified Public Accountants Professional Standards. The contractor shall also maintain the financial information and data used by the contractor in the preparation or support of any cost submissions required under this subsection, (Negotiation of Contract Amendments, Change Orders) and a copy of the cost summary submitted to the owner. The Auditor General, the owner, the Agency, or any of their duly authorized representatives shall have access to the books, records, documents, and other evidence for purposes of inspection, audit, and copying. The contractor will provide facilities for such access and inspection. B) If this contract is a formally advertised, competitively awarded, fixed price contract, the contractor agrees to include access to records as specified in above. This requirement is applicable to all negotiated change orders and contract amendments in excess of $25,000, which affect the contract price. In the case of all other prime contracts, the contractor also agrees to include access to records as specified above in all his contracts and all tier subcontracts or change orders thereto directly related to project performance, which are in excess of $25,000. C) Audits conducted pursuant to this provision shall be consistent with generally accepted auditing standards in accordance with the American Institute of Public Accountants Professional Standards. D) The contractor agrees to the disclosure of all information and reports resulting from access to records pursuant to the subsection above. Where the audit concerns the contractor, the auditing agency will afford the contractor an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report will include the written comments, if any, of the audited parties. E) Records under the subsections above shall be maintained and made available during performance of the work under this agreement and until three years from the date of final audit for the project. In addition, those records which relate to any dispute or litigation or the settlement of claims arising out of such performance, costs or 13 LABOR STATUTES, RECORDS AND RATES CONSTRUCTION CONTRACTS for MUNICIPALITIES - STATE OF ILLINOIS February 21, 2017 All Contractors shall familiarize themselves with all provisions of all Acts referred to herein and in addition shall make an investigation of labor conditions and all negotiated labor agreements which may exist or are contemplated at this time. Nothing in the Acts referred to herein shall be construed to prohibit the payment of more than the prevailing wage scale. In the employment and use of labor, the Contractor and any subcontractor of the Contractor shall conform to all Illinois Constitutional and statutory requirements including, but not limited to, the following: 1.0 Equal Employment Opportunity: 1.1 Illinois Constitution, Article I, Section 17, which provides: "All persons shall have the right to be free from discrimination on the basis of race, color, creed, national ancestry and sex in the hiring and promotion practices of any employer or in the sale or rental of property." 1.2 Illinois Constitution, Article I, Section 18, which provides: "The equal protection of the laws shall not be denied or abridged on account of sex by the state of its units of local government and school districts." 1.3 The Public Works Employment Discrimination Act, 775 ILCS 10/1, provides in substance that no person may be refused or denied employment by reason of unlawful discrimination, nor may any person be subjected to unlawful discrimination in any manner in connection with contracting for or performance of any work or service of "any kind by, for, on behalf of, or for the benefit of the State, or of any department, bureau, commission, board or other political subdivision or agency thereof." 1.4 Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as amended and any rules and regulations promulgated in accordance therewith, including, but not limited to the Equal Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part 750 (Appendix B), which is incorporated herein by reference. Furthermore, the Contractor shall comply with the Public Works Employment Discrimination Act, 775 ILCS 10/0.01 et seq., as amended. 2.0 The Veterans Preference Act, 330 ILCS 55/1, provides: "In the employment and appointment to fill positions in the construction, addition to, or alteration of all public works undertaken or contracted for by the State, or any of its political subdivisions thereof, preference shall be given to persons who have been members of the Armed Forces of the United States ... in times of hostilities with a foreign country..." 3.0 The Servicemen's Employment Tenure Act, as amended, 330 ILCS 60/2, "safeguarding the employment and the rights and privileges inhering in the employment contract, of servicemen." 4.0 The Prevailing Wage Act, 820 ILCS 130/0.01 et seq., provides: "It is the policy of the State of Illinois that a wage of no less than the general prevailing hourly rate as paid for work of a similar character in the locality in which the work is performed, shall be paid to all laborers, workers and mechanics employed by or on behalf of any and all public bodies engaged in public works." The current Schedule of Prevailing Wages for Cook County and/or Lake County must be prominently posted at the project site by the Contractor. 4.1 The Prevailing Wage Act, 820 ILCS 130/4, provides: "All bid specifications shall list the specified rates to all laborers, workers and mechanics in the locality for each craft or type of worker or mechanic needed to execute the contract. If the Department of Labor revises the prevailing rate of hourly wages to be paid by the public body, the revised rate shall apply to such contract, and the public body shall be responsible to notify the Contractor and each subcontractor of the revised rate." 4.1.1 The municipality shall notify the Contractor of any revised rates as determined by the Department of Labor and as received by the municipality. It shall be the responsibility and liability of the Contractor to promptly notify each and every subcontractor of said revised rates. 4.1.2 Unless otherwise specified in the Contract Documents, the Contractor shall assume all risks and responsibility for any changes to the prevailing hourly wage which may occur during the Contract Time. A revision to the prevailing rate of hourly wages shall not be cause for any adjustment in 15 2017 MUNICIPAL PARTNERING INITIATIVE SEWER LINING SUMMARY OF WORK General Wherever the word "Owner" appears in this document, it shall be interpreted to mean each municipality representative. Wherever the word "Contractor" appears in this document, it shall be interpreted to mean the firm, partnership, joint venture, or corporation contracting with each municipality for performance of prescribed work. Scope of Project This project includes quantities for 41,865 linear feet of sanitary and storm sewer lining in various sizes of cured -in-place pipe lining (CIDP), rehabilitation and restoration of structural integrity of the existing sanitary pipes by the Inversion and Curing of a Resin -Impregnated Tube process and all related and ancillary work. The work contained on this project is located within easements or right-of-ways of the Village of Arlington Heights, Village of Buffalo Grove, City of Rolling Meadows, Village of Mount Prospect, and the Village of Lincolnshire. Each municipality has the right to delete from or add to the contract quantities at the contract unit costs for construction. While the Village of Buffalo Grove shall serve as the central point of contact to facilitate the bidding process described in this Contract, each municipality further reserves the right to reject any and all bids or parts thereof, to waive any irregularities or informalities in bidding procedures and to award the contract in a manner best serving the interest of the municipality. Work included is shown on drawings prepared by The Village of Buffalo Grove which has been supplied by each municipality. The lining work shown on the drawings is not conclusive and is subject to change. The drawings can be found in "Appendix B". Maintenance Bond The Contractor is required to furnish a maintenance bond approved by the municipality in the amount equal to ten percent (10%) of the contract price. This bond shall provide a guarantee against defective materials and workmanship on all materials, items and work furnished under this contract, including contract changes and additions for a period of three year from date of written final acceptance and final payment. If within the guarantee one (3) year period, any defects or signs of deterioration are noted which, in the opinion of the municipality, are due to the faulty installation, workmanship, or materials, the municipality shall notify the Contractor. At the Contractor's expense, the Contractor agrees to make any and all repairs, adjustments or replacements to correct the condition/s to the complete satisfaction of the municipality work has been completed in. 17 Materials A. Tube - The sewn Tube shall consist of one or more layers of absorbent non -woven felt fabric and meet the requirements of ASTM F1216, Section 5.1. The tube shall be constructed to withstand installation pressures, have sufficient strength to bridge missing pipe, and stretch to fit irregular pipe sections. Additional requirements for the Tube include: 1. The wet out Tube shall have a relatively uniform thickness that when compressed at installation pressures will equal or exceed the calculated minimum design thickness. 2. The Tube shall be manufactured to a size that when installed will tightly fit the internal circumference and length of the original pipe. Allowance should be made for circumferential stretching during inversion. Overlapped layers of felt in longitudinal seams that cause lumps in the final product shall not be utilized. 3. The outside layer of the Tube shall be coated with an impermeable, flexible membrane that will contain the resin and all the resin impregnation (wet out) procedure to be monitored. 4. The Tube shall be homogeneous across the entire wall thickness containing no intermediate or encapsulated elastomeric layers. No material shall be included in the Tube that may cause delamination in the cured CIPP. No dry or unsaturated layers shall be evident. 5. The wall color of the interior pipe surface of CIPP after installation shall be a relatively light reflective color so that a clear detailed examination with closed circuit television inspection equipment may be made. 6. Seams in the Tube shall be stronger than the non -seamed felt material. 7. The Tube shall be marked for distance at regular intervals along its entire length, not to exceed 5 ft. Such markings shall include the Manufacturer's name or identifying symbol. The tubes must be manufactured in the USA. B. Resin - The resin system shall be a corrosion resistant polyester, vinyl ester, or epoxy system including all required catalysts, initiators or hardeners that when cured within the tube create a composite that satisfies the requirements of ASTM F1216, the physical properties herein, and those which are to be utilized in the design of the CIPP for this project. The resin shall produce a CIPP that will comply with the structural and chemical resistance requirements of this specification. Structural Requirements uirements A. The CIPP shall be designed as per ASTM F1216. The CIPP design shall assume no bonding to the original pipe wall. The liner should be designed using 5% ovality and groundwater level at the surface. B. The Contractor must have performed long-term testing for flexural creep of the CIPP pipe material installed by his Company. Such testing results are to be used to determine the long-term, time dependent flexural modulus to be utilized in the product design. This is a performance test of the materials (Tube and Resin) and general workmanship of the installation and curing. A percentage of the instantaneous flexural modulus value (as measured by ASTM D790 testing) will be used in design calculations for external buckling. The percentage, or the long-term creep retention value utilized, will be verified by this testing. Retention values exceeding 50% of the short-term test results shall not be applied unless substantiated by qualified third party test data to the Owner's satisfaction. The materials utilized for the contracted project shall be of a quality equal to or better than the materials used in the long-term test with respect to the initial flexural modulus used in the CIPP design. C. The Enhancement Factor `K' to be used in `Partially Deteriorated' Design conditions shall be assigned a value of 7. Application of Enhancement (K) Factors in excess of 7 shall be substantiated through independent test data to the satisfaction of the Owner. 19 End Seals End Seals will be LMK's InsigniaTM Hydrophilic End Seal Sleeve. Installation will be in accordance with manufacturer methods. Required Submittals Submit to the respective Owner, for approval, product data and catalogue cuts for all materials used in the installation of the CIPP, prior to ordering of material. Submittals shall contain: 1. Date of submittal and dates of previous submittals. 2. Project title and number. 3. Contract identification. 4. Names of- a. £a. Contractor b. Supplier c. Manufacturer 5. Identification of product, with identification numbers, and drawing and specification section numbers. 6. Field dimensions, clearly identified. 7. Identify details required on drawings and in specifications. 8. Show manufacturer and model number, give dimensions, and provide clearances. 9. Relation to adjacent or critical features of work or materials. 10. Applicable standards, such as ASTM or Federal Specification numbers. 11. Identification of deviations from Contract Documents. 12. Identification of revisions on resubmittals. 13. Eight -inch by 3 -inch blank space for Contractor and Owner stamps. 14. Contractor's stamp, signed, certifying to review of submittal, verification or products, field measurement, field construction criteria, and coordination of information within submittal with requirements of work and Contract Documents. All of the above noted submittal process is incidental to work performed. Seguence + f Operations tions The contractor shall coordinate his work in a manner that will cause as little inconvenience to traffic as possible. The Contractor shall work closely with municipality Officials, Fire, Police Departments and other Contractors in coordinating interruption to normal traffic and parking facilities, access to homes and businesses, and inconvenience to the public. The proposed work sequence for the Contractor follows: 1. The proposed sewer main pipe locations and conditions have been determined from the available records. It is the Contractor's responsibility to review the available records, obtain additional new video records for evaluation of existing sewer system condition, field verify locations, elevations and diameters of all to be lined sewer pipes prior to ordering the appropriate materials. 2. Clean existing manholes and sewer lines to condition necessary for proper installation of lining material, including root cutting, removal of debris and other protruding obstructions. 3. Rehabilitate existing sewer systems. 4. Reinstate and reconnect active sewer service connections 21 All video and written documentation is to be provided in PACP format. All pre -lining inspections must be submitted to the Village/City for review and approval prior to liner installation. All video and written documentation is to be submitted on three (3) identically prepared LaCie brand Rugged portable USB 2.0/3.0 hard drives with a minimum capacity of 2.0 Tb each. The costs of the hard drives are incidental to the contract. There are specific naming and file conventions that may be used from Municipality to Municipality. The details of the specific conventions will be discussed at the pre -construction meeting. The Contractor shall use experienced personnel trained in the use of closed circuit television in existing sewer systems, which shall furnish the necessary labor, tools, equipment, and appurtenances to perform the sewer televising services as specified. The television inspection equipment and procedures used shall comply, but are not limited, with the following: 1. Televising inspections shall conform to NASSCO standards 2. The sewer inspections shall be recorded digitally directly on the portable USB hard drive referred to on page 21. A complete recording shall be made of each line televised. A voice recording shall be done on the hard drive. 3. Location of sewer lines inspected using manhole number (sanitary sewer) and street addresses (storm sewer) 4. Quadrant location of all leaks and cracks. 5. Size (diameter) of sewer line televised. 6. Location of building service connections 7. The footage and manhole numbers shall appear on the screen at all times. 8. Television Inspection logs shall be reported in the sequence as they appear on the hard drive. 9. The sewer televising camera shall have the capability of a rotating lens. While televising the sewer pipe, the Contractor will rotate the camera so as to look in the service and determine if the service is capped or active (in service). This shall also be reflected in the reports. (i.e. capped or live) 10. The Contractor will increase the skids on the camera to the proper size so that camera is in the center of the sewer pipe. 11. Deep sags are to be dewatered so that proper television inspection can be performed. 12. Any point repairs necessary prior to lining shall either be handled by the municipality directly or shall be considered a change order. Any deviation from the location and/or quantity indicated in bid documents shall be noted and brought to the attention of the Owner, so that the bid quantities may be adjusted prior to commencing with any sewer repair/lining work. Sewer P'lpe Cleaning The existing sewer pipes shall be cleaned with hydraulically powered equipment, high velocity jet cleaners or mechanically powered equipment. All internal debris, tree roots and other obstructions shall be removed from the existing (to be lined) sewer pipe. The Contractor shall intercept all debris from the pipe cleaning process at a point within the work zone so that no debris is allowed to travel downstream through the sewer system. Debris captured and removed from the sewer system shall be transported and disposed of in a lawful manner. Cleaning, including capture, removal, disposal of debris shall be included in the base (sewer lining) unit price, and shall be performed by the Contractor at no additional cost to each municipality. 23 Contractor's Use of Premises At all times Contractor is working on property within Owner's boundaries, Contractor shall be responsible for: 1. Coordinating use of premises under direction of respective Owner. 2. Assuming full responsibility for protection and safekeeping of products under this Contract such that if any products are lost, damaged, or stolen it shall be Contractor's sole responsibility to replace the products. 3. Obtaining and pay for use of additional storage or work areas needed for operations at no additional cost to Owner. 4. Conducting operations to ensure least inconvenience to general public, including but not limited to minimizing any traffic obstructions, noise, and offensive odors. 5. Complying with any requirements in Appendix A for each municipality's additional input on local parking plan. Pre -construction Meetin A pre -construction meeting with the Contractor will be held with each municipality to discuss all issues pertaining to this project. The contractor is requested to bring the following information to this meeting: 1. The Contractor's proposed construction schedule. 2. Name of sub -contractors (if applicable) involved in these projects. 3. Name of Project Manager. 4. Name of individual responsible for traffic control and maintenance 5. Emergency Contact. Weekly Meetings Regular weekly meetings between the Contractor Project Manager and the respective Owner are required. The proposed Contractor's working schedule for the next two (2) weeks shall submitted to the respective Owner during each meeting. If any modifications to the proposed schedule are requested by the respective Owner, the Contractor shall adjust his proposed schedule accordingly. Protection of Trees Every effort shall be made by the Contractor when working near trees and shrubs to preserve same from harm. No trees or shrubs shall be removed unless so indicated on the Plans or as authorized in the field by the respective Owner. The Contractor shall be responsible for damage to or loss of any tree or shrub not specifically designated to be removed. Damage to tree limbs shall be held to a minimum. Shrubs and tree limbs shall be tied back wherever necessary to prevent their loss or damage. Wherever damage by construction equipment to limbs and branches is unavoidable, they shall be pruned before starting work and sealed in accordance with best forestry practice. No pruning of tree limbs or branches will be allowed without the written permission from the respective Owner. If pruning is necessary and approved, it will be done by an approved licensed landscape contractor, if the Owner deems it is necessary. The Contractor shall contact the respective Owner at least 24 hours prior to his need to prune. Tree protection shall be incidental to the Contract. 25 Pa meant 1'or Extra Work The methods for measurements and payments for Extra work shall be in accordance with the applicable articles of Section 109 of the IDOTSPECS. Extra work shall not be started until written authorization from the respective Owner is received. Extra work will be paid for at either the contract price, a lump sum price or agreed unit prices, or on a force account basis. If a force account basis method for payment is used, than the procedures outlined in the Illinois Department of Transportation Construction Memorandum 08-09: Force Account Billing, dated January 1, 2008 shall be followed by the Contractor. As indicated in the above referenced Memorandum particular attention should be paid to the following: 1. Each day the force account is being performed Form BC 635; Extra Work shall be completed and submitted to the Owner. 2. The most recent edition of Equipment Watch's Rental Rate Blue Book will be used as the source of equipment rates for force account billing. MWRD The MWRD Permit section field office (708/222-4055) must be notified at least two days prior to commencement of work. When access to MWRD manhole is required the MWRD manhole opening shall be coordinated with Mr. Roscoe Hardeman (321-497-9472) of MWRD. Any MWRD manholes shall be identified at the pre-bid meeting. Public Advisory A minimum of two weeks prior to commencing with sewer repair/lining work the Contractor shall coordinate with each municipality to provide general public notice of the work to be done. Public advisory services will be required to notify all parties whose sewer services will be out of commission and to advise against water usage until the sewer service is back in service. This is the responsibility of the Contractor. Notices shall be given within 24 hours of interruption. Written notices must be approved by each municipality prior to publication, and must contain specific information as to when the sewer service disruption will begin and end. Notices must be given the proposed day of work if work is cancelled for any reason, as well as the proposed reschedule of shut -down. No customer shall be deprived of sanitary sewer service for more than twelve consecutive hours unless approved by the Owner. The Contractor shall assume responsibility for any sewer backups or other damages sustained by residents or businesses as a result of testing, cleaning, lining or any other part of the work. The Contractor shall arrange and pay for professional cleaning and/or repair services where required at no additional cost to the municipality "No Parking - Police Order" signs are available upon request at the office of the Owner. All such notices shall be removed by the Contractor immediately upon the completion of work in each block. The cost associated with public advisory shall be considered incidental to the cost of the contract. 27 SPECIAL PROVISION FOR CURED -IN-PLACE PIPE It is the Contractor's responsibility to inspect the condition of the existing sewer system after all sewer repair/lining work is complete. The Contractor shall use an experienced personnel trained in the use of closed circuit television in existing/repaired sewer systems, which shall furnish the necessary labor, tools, equipment, and appurtenances to perform the sewer televising services as specified. The television inspection equipment and procedures used shall comply, but are not limited, with the following: 1. Televising inspections shall conform to NASSCO standards and all video and written documentation is to be provided in PACP format 2. The sewer inspections shall be recorded digitally on the portable USB hard drive referred to on page 2L. Recording playback shall be at the same speed that it was recorded. A complete recording shall be made of each line televised. A voice recording shall be done on the USB hard drive. 3. Location of sewer lines inspected using manhole number (sanitary sewer) and street addresses (storm sewer) 4. Post lining television inspection shall include rotating the lens to inspect all reinstated sewer services. Inspection of service opening shall be of the liner cutting to determine if opening is sufficient. If determined that the existing service is damaged by cutting of the liner, the municipality will allow the use of Performance Pipelining T -Liner process or municipality Owner approved equal for restoration. 5. Location of building service connections. 6. The footage and manhole numbers shall appear on the screen at all times. 7. Television Inspection logs shall be reported in the sequence as they appear on the USB hard drives. 8. The Contractor will increase the skids on the camera to the proper size so that camera is in the center of the sewer pipe. 9. Deep sags are to be dewatered so that proper television inspection can be performed. Other incidental and measure of payment requirements to the cured -in-place pipe lining include: 1. Mobilization and site preparation. 2. Existing sewer system televising and cleaning before lining process 3. Televising of sanitary and storm sewer to determine installed conditions. 4. Placement of lining material within sanitary and/or storm sewer. 5. All manhole connections shall be water tight. 6. Removal and replacement of manhole frames, adjusting rings, and corbels are incidental to the liner unit price. No additional compensation will be made for this work, including restoration to pre - construction conditions. 7. Flow control, including bypass pumping, if required. 8. Reinstatement and reconnection of active sewer service connections. 9. CCTV Examination: Televise interior of pipe after completion of work and provide the portable USB hard drive referred to on page 21 to Owner. Use pan and tilt color 3 lux camera to view the sewer service lateral connections. 10. Sewer testing and internal inspections of installation. 11. Pavement damage and restoration. 12. Parkway damage and restoration. 13. Cleanup. 14. Other appurtenant and incidental work. 15. Full-time traffic control surveillance by contractor. 29 SPECIAL PROVISION FOR REINSTATEMENT OF SERVICE LATERALS — STORM OR SANITARY SEWER The reinstatement of service laterals shall include the costs of; 1. Site Preparation. 2. Protecting existing utilities, site objects and new work. 3. Contractor shall certify a minimum of two complete functional cutters plus key spare components are on the job site before each installation. 4. Re -open branch connections without excavation, utilizing a remotely controlled cutting device, monitored by a CCTV. 5. Branch (service) connections shall be re-established at a minimum of 95% of the flow capacity and shall be wire brushed smooth, without damaging PVC services, to full diameter of openings. 6. If it is determined that the existing service is damaged by cutting of the liner, the Owner will allow the use of Performance Pipelining T -Liner process, or approved equal method, for service restoration. No additional compensation will be provided for the required service repair work. 7. No additional payments will be made for excavations for the purpose of reopening connections and the Contractor shall be responsible for all costs and liability associated with such excavation and restoration work. 8. Cleanup. 9. Collect all reinstatement coupons at the next downstream manhole. All excess lining material is to be removed from the sewer system. 10. Other appurtenant and incidental work. 11. General requirements of sections listed. 12. Traffic control and protection. 13. Unless otherwise directed by the Owner or his authorized representative, all laterals will be reinstated. Basis of Payment —Reinstatement of Service Laterals Include cost of work listed herein in unit price each for REINSTATEMENT OF SERVICE LATERALS — SANITARY SEWER. 31 Appendix A: Additional Municipality -specific Information Arlington Heights Project Manager — Jeff Musinski, Utilities Superintendent, 847/368-5800, jmusinski@vah.com Local Parking Plan — Overnight parking and equipment storage will be allowed at the Public Works Annex. Local Water Plan — The Village of Arlington Heights will allow water to be obtained from a hydrant located at the Annex. Water usage and deposits for water-meter/back-flow devices are waived. Maps — see segment list and maps attached in "Appendix B". Lincolnshire Project Manager: Wally Dittrich, 847-913-2387, yrdiltric ca�lincolireil. Dov Local Parking Plan — Overnight parking and equipment storage will be available at the Public Works Facility at 45 Londonderry Lane, Lincolnshire, IL Local Water Plan - Water usage and deposits for water-meter/back flow devices are waived. Maps - see segment list and maps attached in "Appendix B". Buffalo Grove Project Manager — Kyle Johnson, Civil Engineer, 847-459-2523, k`o1111son@vim Local Parking Plan — Overnight parking and equipment storage will be coordinated at the pre -construction meeting. Overnight parking and equipment storage is not permitted on local roads. Local Water Plan - The use of fire hydrants is prohibited. The Contractor can obtain non -potable water in bulk at no charge at Buffalo Grove Public Works Department, 50 Raupp Blvd. The Contractor shall provide the water truck and driver to obtain and transport the water. Maps — See segment list and maps attached in "Appendix B". Mount Prospect Project Manager — Matt Overeem, 847-870-5640, MOvereem@mountprospect.org Local Parking Plan — To be coordinated at preconstruction meeting Local Water Plan — To be coordinated at preconstruction meeting Representative CIPP samples shall be taken for every liner installed. Approximately 25% of the samples will be selected by the Village for physical properties testing. The length of each liner section will be measured by the Village on the ground surface directly over the pipe from center of manhole to center of manhole Maps — See segment list and maps attached in "Appendix B". 33 FV APPENDIX B 1ryt &I 35 & i tfk § ........... All .............. 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Rp 4, AN --------------------c� Upstream MH Downstream MH Size (in) Type Length (ft) Sewer Type Notes C09-1510 B09-1022 21 RCP 115 Sanitary MWRD Trunk - AH Road B09-1022 B09-1010 21 RCP 406 Sanitary MWRD Trunk - AH Road B09-1010 B09-1009 21 RCP 418 Sanitary MWRD Trunk - AH Road B09-1009 B09-1013 B09-1013 B09-1012 21 RCP 21 RCP 60 Sanitary 105 Sanitary MWRD Trunk - AH Road MWRD Trunk - AH Road B09-1012 B09-1507 21 RCP 450 Sanitary MWRD Trunk - AH Road B09-1507 B09-1506 21 RCP 450 Sanitary MWRD Trunk - AH Road B09-1506 B09-1508 24 RCP 351 Sanitary MWRD Trunk - AH Road B09-1508 B09-1509 24 RCP 317 Sanitary MWRD Trunk - AH Road B09-1509 B09-1510 24 RCP 10 Sanitary MWRD Trunk - AH Road B09-1510 A09-1005 24 RCP 373 Sanitary MWRD Trunk - AH Road A09-1005 A09-1004 24 RCP 212 Sanitary MWRD Trunk - AH Road A09-1004 A09-1006 24 RCP 288 Sanitary MWRD Trunk - AH Road A09-1006 A09-1500 24 RCP 493 iSanitary MWRD Trunk - AH Road A09-1500 A09-1501 24 RCP 501 Sanitary MWRD Trunk - AH Road A09-1501 A09-1502 24'RCP 499 Sanitary MWRD Trunk - AH Road A09-1502 A09-1504 24 RCP 276 Sanitary MWRD Trunk - AH Road A09-1504 A09-1505 241 RCP 20 Sanitary MWRD Trunk - AH Road 2004 21" Sub Total 3340 24" Sub Total 5344 Total E 1/2 of the NW 1/4 of SEC 8 TOWNSHIP 42 N RANGE 11 E OF THE 3RD PM Wheeling Township — Cook County IL B-9 DETAILS 2017 LInIng Segment SANITARY SEWER REPAIR NOTES: 8-9A; 106' of 8" V.C.P. was lined in 2012 WO 013 . .. .. .... . 82 Sanitary Atlas . ..... (with I.D. numbers) Last Revised: 03/18/13 By: KJH go B-9 Based Upon Water and Sanitary Sheet Lost Revised: 03/08/13 By: MAB u"',Dnadn Inapeallon No. PIP° PIP° Telavlwtl Length Labrala Sepmatd Grade Overall Slrucl. RHlnp CIPP Relnat Entl Tolal MH MU Mlrl. Dla. Grads 5 Grade 4 Greda 3 Grsde 2 Gntle 7 Coat Coet Sella Rehab. ea.t WROCROI "C934 14Sn'ap RCP" .50 328... 0 1 dr 1 0 0 0 Po 1WO N8;9�a»'.y411&Y4 20004 VCP 'V1 255 7 27 1 0 11 0 6 161 95° CSI. q,-,dZM:1 20213 VCP 30 363 0 300 0 9 22 0 6 1.644 'R6fw'CV6 10:0^* 19750 VCP 27 175 0 20 0 29 1 0 5 190 'Oa.G "— 054:822 20294 VCP 27 494 8 31 0 1 79 0 0 317 165CS313- 572MW 20091 VCP 24 132 1 20 0 0 12 0 5 124 205091 954923 20908 VCP 24 992 7 18 12 1 31 0 6 189 BSCSS fiSCS10 19909 VCP 24 276 10 2 0 3 7 0 5 33 744/0961 7DFCS43 20267 VCP 21 325 7 1 0a 8 0 6 11 7SCS11 7SCS13A 20104 VCP 21 143 1 40 0 0 11 0 5 219 14W;S591441CS03 20163 VCP 18 221 10 51 1 15 2 2 1i 311 16SCS8316SC521 20416 VCP 1B 125 0 1 0 0 0 0 5 5 2DSC86 2DSCS7 20333 VCP 16 624 0 1 0 0 0 0 5 5 245CS36 245CS34 20028 RCP 18 94 1 1 0 0 0 0 5 5 259-0 2690863 20072 VCP 10 210 5 1 0 1 3 6 6 29 2850534 265CS31 20070 VCP 16 256 7 1 0 1 7 1 5 23 7SC564 17S -Mg 20190 VCP i8 209 14 10 1 1 4 0 6 6.9 9SCS4 9SCS7 20208 VCP 16 319 15 30 0 2 B 0 5 172 134XS12 4wm 19716 VCP 13 322 2 18 0 1 1 0 8 80 AN C5131441CS21 20111 VCP 15 311 10 13 1 2 3 0 5 79 1411CS8 14 .C818 19720 VCP 15 912 12 26 20 4 1 1 6 220 15SCS3 15SC55 19937 VCP 15 204 4 1 0 34 3 0 5 114 1041080 1641087 19580 VCP 16 202 4 f 0 1 2 0 8 12 26SCS30 26S- S27 20063 VCP 16 184 4 1 64 0 0 0 5 261 26S -7S41 265CS61 20065 VCP 15 166 0 97 18 0 1 0 6 511 3WCS20 341GS23 19529 VCP 15 256 10 22 10 29 1 0 5 241 34FCS73 3N-CS27 20305 VCP 16 370 D 1 1 2 B 2 8 36 5PFCS33 6WCS30 20314 VCP 15 222 11 1 22 1 5 0 5 105 WCS38 SKCS70 20311 VCP 15 21B 7 27 8 11 4 0 5 208 7SCS16 7S -CSR 20202 VCP 15 245 1 34 1 5 7 1 5 204 8410652 841C3.99 20157 VCP 15 301 6 15 1 0 0 0 8 70 SN-CS64 8410559 20361 VCP 15 43 0 1 0 11 5 0 5 48 26305 2SSCS13 2m VCP 21 24 0 1 1 1 1 0 a 14 4y610piN LL1W ' pD 315057 ',g14y SMB '8007ryS RC 0 341 11 23V•:m 7',:F7,P°.,44;'q 2c mtl VCP 40 262' 6 2',14'iti42 214-33x7 'W,13 faCR M V113 2 '1'25. „a}14tr 'T95.,SSVF 10750 V'CP, e 90,7 0 8�kE434i5 ';flr"CwS'lIXtl 20:Is4 VCP # 37.ya 5 N W+ E S CENTRAL RD K CAMP MCDONALD RD W GOLF RD (RT 58) 0 LL J O SEWER MAINS TO BE LINED FLOODPLAIN rn TIM LU to .............................. MAP INFO AS OF FEBRUARY 2017 OAKTON ST (RT 83) Printed by JJPIPW F:1ProjectslCASEY12017%2017COMBINED_SEW ER_TOBELIN ED_WITHFLOOD.mxd City of Rolling Meadows 2017 Sewer Lining Exhibits 39 a 1lJ Pfh�w 2017 Sewer Lining Projects MIMI IAN oae i VX � `� � Yx°tiN4'ad 11 ddlkMlAtlO.lI /YWMU � MllMlr,l jMWorin .IMYGI.. a i h 4 � � ff ^x4'lauryX � q` •rib ux°Xaw Cg' � � �°I�I,x— YWYII II � wW1YLL!! •4lwylll fr r� rr.mU V✓n,kArvMEr !C .I Rw� Nx,M.M wx•°.R �p �luw+wX bw N s9hm. � � �YLL•r yN rNRIN•V! CY �g,�rq ea P rxu MRxxo✓x %xul rwwl.lR xaax.ldm° 0 ^��. � � "�' � � ,a..lr�r ..wur,r wRuru rwnxalnrx Ti "bb d� � a.o°al.r , °!lxxwirulxn Map �t4�p. NRkII kWNA'wWWO:� .xMl..nw C""ski C '� s WWddpRPb a rewwxe.r lruRncr Iuel.w. '9 � ggw�� Xb M � °p°NI�b Mw.nwowM el.. 1YY "u'"a+awr e I pw,wu.u. iulwmmeR IR jnwR.. � Nyw"ra x °xxM Map -3... ' rurwwrrs � wales xiwRrar ewwrm,tx ewRm lx �C wH�y � � w M�X.+uN l.a drax:x�r � G •M� giunar Mlap Legend S� `mow rY,..r WLLlY ww.� Project Type11 ¢nwd;.uucwen-5vwdx,a R,ry w+uuriw,nx+M �Yxlw.w alxrw xo mlu.R° I B'�WW.'�V�@1f�'dl"beltl�Jfl°M"�YIINJSn... I""� 2017 CIP Sanitary Projects Sanitary Lining 00� 3 Alternate Sanitary Lining 9 Storm Sewer Lining Roads Rolling Meadows Boundary G+M °Ne rM,b�yRM� '+NW,ryl� Yom. aa b w w WI NR *!r Cdp 'W° r11 °" N'. 0 0.25 0.5 1 ! Miles Legend • Sanitary Manhole • Sanitary Manholes selection Dnp. Proposed CIPP (3,891 ft) —0— Sanitary Main Building Road Parcel Boundary i j N 1 inch = 385 feet con. Sani�CIPP B, 5X11 JVD, 112]201] Appendix C DOCUMENTS TO RETURN WITH BID SUBMISSION o Signed and completed Schedule of Prices - page 3 o Completed Contractor References form o Disqualification of Certain Bidders page o Completed and notarized Anti -collusion Affidavit and Contractor's Certification form o Completed and notarized Conflict of Interest form o Completed and notarized Tax Compliance Affidavit form o Completed Sub —contractor form 41 DISQUALIFICATION OF CERTAIN BIDDERS PERSONS AND ENTITIES SUBJECT TO DISQUALIFICATION No person or business entity shall be awarded a contract or subcontract, for a stated period of time, from the date of conviction or entry of a plea or admission of guilt, if the person or business entity, 1. has been convicted of an act committed, within the State of Illinois or any state within the United States, of bribery or attempting to bribe an officer or employee in the State of Illinois, or any State in the United States in that officer's or employee's official capacity; 2. has been convicted of an act committed, within the State of Illinois or any state within the United States, of bid rigging or attempting to rig bids as defined in the Sherman Anti -Trust Act and Clayton Act 15 U.S.C.; 3. has been convicted of bid rigging or attempting to rig bids under the laws of the State of Illinois, or any state in the United States; 4. has been convicted of bid rotating or attempting to rotate bids under the laws of the State of Illinois, or any state in the United States; 5. has been convicted of an act committed, within the State of Illinois or any state in the United States, of price-fixing or attempting to fix prices as defined by the Sherman Anti -Trust Act and Clayton Act 15 U.S.C. Sec. 1 et seq.; 6. has been convicted of price-fixing or attempting to fix prices under the laws of the State of Illinois, or any state in the United States; 7. has been convicted of defrauding or attempting to defraud any unit of state or local government or school district within the State of Illinois or in any state in the United States; 8. has made an admission of guilt of such conduct as set forth in subsection (A) through (F) above which admission is a matter of record, whether or not such person or business entity was subject to prosecution for the offense or offenses admitted to; 9. has entered a plea of nolo contendere to charges of bribery, price fixing, bid rigging, bid rotating, or fraud; as set forth in subparagraphs (A) through (F) above. Business entity, as used herein, means a corporation, partnership, limited liability company trust, association, unincorporated business or individually owned business. (,Please sign Schedule of Prices indicating com l an c 43 CONFLICT OF INTEREST hereby certifies that it has conducted an investigation into whether an actual or potential conflict of interest exists between the bidder, its owners and employees and any official or employee of a Municipality identified herein. Bidder further certifies that it has disclosed any such actual or potential conflict of interest and acknowledges if bidder has not disclosed any actual or potential conflict of interest, The Village of Buffalo Grove may disqualify the bid or the affected the Municipality may void any award and acceptance that the Municipality has made. (Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation) The above statements must be subscribed a sworn to before a notary public. Subscribed and Sworn to this day of , 2017 Notary Public Failure to complete and return this form may be considered sufficient reason for rejection of the bid. 45 SUB-CONTRALTO_._ ..... ._............._.............._............._uuµ................._...__ R INFORMATION (ATTACH ADDITIONAL PACES AS, NEEDED) Name: # Years in Business: Address: Services provided by Sub -Contractor: Name: # Years in Business: Address: Services provided by Sub -Contractor: Name: # Years in Business: Address: Services provided by Sub -Contractor: 47 # Years used by Contractor: # Years used by Contractor: # Years used by Contractor: [punt Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: ACTING VILLAGE MANAGER DAVID STRAHL FROM: DIRECTOR OF PUBLIC WORKS DATE: AUGUST 6, 2015 SUBJ: 2015 COMBINED SEWER SYSTEM EVALUATION STUDY BACKGROUND In 2004, the village conducted a combined sewer system evaluation study (CSSES). This study was performed by consulting engineer, Baxter & Woodman of Crystal Lake, Illinois. It identified almost $15 million worth of combined sewer repair work including manhole rehabilitation, pipe replacements and pipe lining. 260,000 feet of combined sewer pipe was assessed during this project. Repair work was further prioritized and categorized as follows: • Approximately 8% of the pipes were in severe structural condition (Grade 5). The report recommended that repairs be completed within one (1) to two (2) years. The estimated cost to repair sewers in this classification was $2,481,600. • 10% were in poor structural condition (Grade 4). Completed repairs were recommended within the next three (3) to four (4) years. The estimated repair cost for sewers in this classification was $2,548,000. • 20% had moderate structural defects (Grade 3) requiring rehabilitation within the next five (5) to ten (10) years. The estimated repair cost for sewers in this classification was $5,240,000. • 34% had minor structural defects (Grade 2) that did not require repairs. However, the report recommended these pipes should be periodically re-examined to assure that noted defects do not worsen. The estimated cost to repair these defects was $4,158,000. • 24% were in very good condition (Grade 1). No discernable defects were observed. No repairs were recommended. To date, the bulk of the major defects (all of Grades 5 and 4, with a portion of Grade 3) have been corrected. The remaining pipe was identified in 2004 as being of low to moderate risk (Grades 1 to 3). Page 3 of 3 2015 Combined Sewer System Evaluation Study August 7, 2015 Additionally, 11 % were Grade 2 and 35% were Grade 1 or Grade 0. Grade 2 sewers do not require work at this time but continued monitoring is recommended. Grade 1 and 0 pipes are in good or very good condition and do not require any repairs. None of the previously lined sewers inspected (18,000 feet) displayed any defects and all were in good condition. The continued degradation of sewers is anticipated. Generally, sewers pipes have a 50 -year design life. Most of the Village's combined sewer system was installed between the 1920s and 1950s. As such, all of the these pipes are over 50 years old and some are approaching 90 years of service. RECOMMENDATION Staff recommends continued accelerated rehabilitation of sewer pipes in the combined sewer area at a pace of $800,000 - $1,000,000 per year. However, a key component to funding this level of sewer rehabilitation is the Sewer Infrastructure Fee ($5/month per sewer service line). As noted previously, this fee generates approximately $800,000 in revenue and is slated to sunset in 2016. Continued accelerated combined sewer rehabilitation without this funding source does not seem feasible given other capital and operating demands on the existing water/sewer user rate structure. Staff seeks direction from the Village Board regarding the disposition of the Sewer Infrastructure Fee. Please present this matter for the Village Board's consideration at the August 11, 2015 Committee of the Whole meeting. Appropriate staff, along with a representative from Baxter & Woodman will be available to present the report and facilitate discussion. Sean P. Dorsey M Deputy Director of Public Works Jason Leib Water/Sewer Superintendent Matt Overeem Administrative Superintendent Kristina Jakupovic C:\Users\9dorseyMesktop\2015 CSSES FINAL REPORT TRANSMITTAL.doex Village of Mount Prospect, Illinois 2015 Combined Sewer Televising Condition Assessment TABLE OF CONTENTS Section Page No. EXECUTIVE SUMMARY ............ . ...................................... ......... 7 1. INTRODUCTION—. ...... - ....... -- ........... .............8 1.1 General .......................... ........ ............,..8 PREVIOUS EVALUATION (2002)................................................................................................................9 2.1 Background.,., ................................................ .... .,, ,, ..9 2.2 Methodology.......................................................................................................................................9 2.2.1 Asset Survey. . ...,...., . ...9 2.2.2 Asset Attribute Information.......................................................................................10 2.2.3 Closed Circuit Television (CCTV) Inspection--, ........ 10 2.2.4 Hansen Asset Management Software . .... ............................................,...,.............. .11 2.2.5 Condition Grades............................................................................................................11 2.2.6 Rehabilitation Methods ....... ..... ............12 2.2.7 Previous Recommendations......................................................................................12 2.2.8 Previous Project Funding.... ...... ......... ......... ............13 2.2.9 Rehabilitation Work Completed to Date...............................................................13 2015 EVALUATION.......................................................................................................................................15 3.1 General--.. ... . .- ..,...... .......... ..... 15 3.2 Hansen Rating System.................................................................................................................15 3.3 Recommended Repairs................................................................................................................16 4. REHABILITATION SCHEDULE.........,......., ... ........ ,......... ....... . ................ ...,.,...17 5. COMPARISON BETWEEN 2002 AND 2015 EVALUATIONS..........................................................18 Village of Mount Prospect, Illinois OMAN 2015 Combined Sewer Televising Condition Assessment • 140164.61 6AXTER�S N LIST OF APPENDICES Structural Codes Recommended Rehabilitation Work - Sorted by Overall Structural Grade Recommended Rehabilitation Work - Sorted by Manhole Identification Number LIST OF EXHIBITS Exhibit A 2015 Study Area Village of Mount Prospect, Illinois 2015 Combined Sewer Televising Condition Assessment • 140164.61 6AXTEKFi' WOODNAN l r, DEFINITIONS Infiltration Water other than wastewater that enters a sewage collection system (including sewer service connections) from the ground through such sources as defective pipes, pipe joints, connections, or manholes. Infiltration does not include, and is distinguished from, inflow. Inflow Water other than wastewater that enters a sewage collection system (including sewer service connections) from sources such as roof leaders, cellar drains, yard drains, areadrains, foundation drains, drains from springs and swampy areas, manhole covers, cross connections between storm sewers and sanitary sewers, catch basins, cooling towers, storm water, surface runoff, street wash waters, or drainage. Inflow does not include, and is distinguished from, infiltration. Village of Mount Prospect, Illinois 2015 Combined Sewer Televising Condition Assessment 0 140164.61 BUT Elp ,,�!l,("OODMAD 1.1 General The Village of Mount Prospect Illinois is located approximately 22 miles northwest of downtown Chicago in Cook County. The Village encompasses an area of approximately 10.37 square miles. The 2010 Census reported the Village's population as 54,167. Like many older Illinois communities, portions of the Village's sanitary sewer system include combined sewers (sewers designed and constructed to collect and convey both sanitary sewage and stormwater runoff). The combined sewer system was constructed between the 1920s and 1950s and consists of approximately 260,000 feetofcombined sewers ranging in size from 8 -inch diameter sewers that serve residential streets to 72 -inch diameter interceptors that convey flow to the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) interceptor sewers. The system is located in the central portion of the Village bound approximately by Kensington Road to the north, Mount Prospect Road to the east, Golf Road to the south and Busse Road to the west New construction of this type of sewer is no longer permitted and separate sanitary and storm sewers are currently required. The pipe material consists primarily of vitrified clay pipe (VCP) and reinforced concrete pipe (RCP). There is also a small quantity of ductile iron and polyvinyl chloride (PVC) truss pipe. Village of Mount Prospect, Illinois 2015 Combined Sewer Televising Condition Assessment • 140164.61 6AXTE'wOODMAq ��a / lf! /%/:� / ./. 11 i'i // / !p l �J///� I' Ir' I// /i/ / //,//il D/. /., ) ,�• � I� l//f l'////'/r /';'..: "5" on section "8S" of the Village's utility atlas. Inlets and catch basins are numbered sequentially (starting at one) and are referenced to the manhole (MH) to which they are tributary. For example, "8S-CS5-IN 1812" is the name for combined sewer inlet "1812" (which is tributary to "MH 8S-CS5"). Where available, manhole IDs from Mount Prospect's existing combined sewer atlas were used. Where no existing manhole ID was available, one was assigned by the survey crew. 2.2.2 Asset Attribute Information Asset attribute information was collected for each structure surveyed, Attributes recorded include structure type, materials of construction, inlet and outlet pipe information (locations, material and diameter), direction of flow, and rim to invert depth information. Asset attribute information was collected for inventory purposes and was added to the GIS database. 2.2.3 Closed Circuit Television (CCTV) Inspection CCTV inspection is utilized to assess the condition of the sewer lines. A specially designed camera is inserted into the sewer and used to visually inspect the interior of the sewer. The camera is either pulled through by a winch at the downstream manhole, or it is mounted to a self-propelled, remote controlled "crawler". In order to effectively determine the structural condition of the pipe with CCTV inspection, the majority or the interior of the pipe needs to be visible during inspection. Where required, debris and roots are removed prior to televising using a high powered water jet (jetting). Also, in sewers where the water level is high enough to submerge the camera, the water level is lowered by using the jetter ahead of the camera (effectively "pushing" the water out of the way). The CCTV camera is equipped with lights and is capable of rotating 360 degrees to observe the entire interior of the sewer. As the camera is guided through the pipe, the operator notes the location of any structural defects that are observed as well as the locations of service laterals, root intrusions, pipe size or material changes, and buried manholes. These items are cataloged for later use when assessing the structural condition of the sewer. The CCTV inspection is recorded in both VHS and DVD formats. Written inspection logs documenting the inspection and operator observations accompany the CCTV inspection videos. An office review was conducted for each CCTV inspection and inspection log. The location (in terms of number of feet from the upstream manhole) and severity of each structural defect was identified and a defect code was assigned. The televising revealed a wide range of construction materials. The majority (96%) of the combined sewers is constructed of either VCP or RCP. The remainder of the sewers (4%) is constructed of either ductile iron or PVC pipe. All of these are common construction materials for both sanitary and combined sewers, although some materials (such as VCP) have been used less frequently in recent years. Each material has advantages and disadvantages to its use. One of the main disadvantages of VCP pipe is that it is very brittle. Incorrect installation and trench settlement often result in cracked or shattered pipe. One of the main disadvantages of RCP pipe is that it is susceptible to hydrogen sulfide deterioration, which reduces the wall thickness (and, therefore, strength) of the pipe. Village of Mount Prospect, Illinois 2015 Combined Sewer Televising Condition Assessment • 140164.61 BAXTEK,,00DMAN recommended for repair within five to ten years. Grade 2 sewers had minor defects that did not require rehabilitation at that time, but were recommended to be re -inspected from time to time to verify that the defects had not worsened. 2.2.6 Rehabilitation Methods There are several techniques for sewer rehabilitation. Each sewer segment must be reviewed individually to determine which rehabilitation technique(s) is most appropriate given the structural and maintenance condition of the pipe. In short, "one size does not fit all". The following rehabilitation techniques were considered for this project Cured -In -Place Pipe (CIPP) CIPP involves inserting a resin -impregnated flexible liner into an existing deteriorated sewer from one manhole to another. The liner is then expanded to the shape of the sewer using water or air. The medium used to expand the liner is heated to a designated curing temperature which hardens the resin to form a rigid structural repair. After curing, service laterals are reinstated from the inside of the sewer with remotely controlled cutters. The finished product is at least as strong as the original pipe and is expected to have a minimum 50 -year design life. The rigid liner does not contain any joints within the repair, which eliminates the possibility of future leaks due to joint separation or root intrusion. Other advantages of this repair method are that it is usually significantly less expensive than open cut replacement, causes minimal disruption; and can be completed in a short amount of time. CIPP installation is conducted in situ and generally requires no excavation. CIPP can typically be installed through minor to moderately deformed pipe without additional work, although severely deformed pipe must first be excavated and replaced prior to CIPP installation. Because CIPP is inserted into an existing sewer, the inside diameter of the host sewer will be decreased by the thickness of the liner. However, this decrease in flow capacity is minimal and is offset by the improved structural condition of the pipe. Also, lining with CIPP can increase a pipe's smoothness and reduce root intrusion, resulting in improved flow characteristics and increased capacity. Sewer Replacement Where a CIPP repair is not possible due to a partially or fully collapsed pipe, excavation and replacement (E&R) is necessary. This method is generally the most expensive and most disruptive technique. In most cases, an E&R repair is only necessary on a portion of sewer segment After the repair is complete, a full manhole -to -manhole liner is typically installed to complete the rehabilitation of the sewer section. All sewers requiring an E&R repair are grouped into Grade S. 2.2.7 Previous Recommendations Of the approximately 260,000 feet of combined sewers inspected in the previous study, 8% were in severe structural condition (Grade 5) requiring rehabilitation within 1 to 2 years, 11% were in very Village of Mount Prospect, Illinois 2015 Combined Sewer Televising Condition Assessment • 140164.61 BAIITER61!00DMAMI h 2006 2007 2008 2009 2010 2011 2012 2013 Total TABLE 4 6: ^ MM d -In -Place $1,000,378 $ 865,965 $ 904,183 $ 812,175 $ 836,543 $ 504,157 $ 585,820 $ 404,863 $5,914,084 E&R T $ 123,814 $ 206,132 $ 185,484 $ 90,574 $ 160,247 $ 246,825 $ 263,494 $ 241„195 $1.,517„765 $1,124,192 $1,072,097 $1,089,667 $ 902,749 $ 996,790 $ 750,982 $ 849,314 $ 64,058 $7,431„849 It should be noted that approximately 20% of the total rehabiliation dollars spent was for the critical Grade 5 E&R repairs. The significance of this value will be discussed later in this report. Table 5 lists the percentages of sewers rehabilitated by Grade. TABLES 2002 Sewer Rehabilitation CMIA919d Sewer Grade Rehabilitation Village of Mount Prospect, Illinois 2015 Combined Sewer Televising Condition Assessment • 140164.61 6AXTER(5' DMAM rehabilitating a sewer segment with a single severe defect (Grade 5) rather than a sewer segment with numerous minor defects (Grade 3). 3.3 Recommended Repairs Appendix 2 contains the prioritization table for the recommended rehabilitation work first sorted from Grade 5 to Grade 1, then by the overall structural rating. Appendix 3 is sorted by the upstream manhole ID number to assist in finding a specific pipe segment. As with the previous study, rehabilitation for Grade 5 sewers are recommended for repair within one to two years. Grade 4 sewers are recommended for repair within three to four years. Grade 3 sewers were recommended for repair within five to ten years. Table 6 shows the total project costs broken down by overall condition grade. TABLE 6 1.5 rvaluatigij Projecl Cogs - Ealgggljes3,4 and 5 Item Construction Cost Grade 5 Grade 4 Grade 3 Subtotal Contingency (10%) Design and Construction Enilineerhil Total Proioct Cost Cost $ 2,780,000 $ 3,800,000 $ 6,300,,000 $12,880,000 $ 1,290,000 $ 1,290,,000 $15„46 OOO It should be noted that of the estimated total rehabilitation costs for the Grades 3, 4 and 5 repairs, only $35,000 (0.3%) of it is for critical repairs requiring excavation and replacement This is compared to approximately $1.52 million (20%) spent on E&R repairs from the 2002 evaluation. Review of the 18,000 feet of lined sewers showed that all of the previous CIPP repairs televised remain intact and in good condition. This is to be expected since CIPP repairs are designed for a minimum 50 -year service life. Village of Mount Prospect, Illinois 2015 Combined Sewer Televising Condition Assessment . 140164.61 BAXTEI ,�WOODNAN 5. COMPARISON BETWEEN 2002 AND 2015 EVALUATIONS This section of the report discusses the Findings of the 2002 and 2015 evaluations to better understand the rate at which the combined sewers are deteriorating. Figure 1 illustrates the percentage of sewers from the 2002 evaluation grouped by defect grade. FIGURE 1 As the figure shows, approximately 40% of the sewers inspected fell into the Grades 3, 4 and 5 categories. These sewers ranged in age from approximately 50 to 80 years old. Recall that all of the Grade 4 and 5 repairs were completed as well as approximately 31% of the Grade 3 sewers. Village of Mount Prospect, Illinois 2015 Combined Sewer Televising Condition Assessment . 140164.61 6AXTEI� M 0ODMAN Figure 3 shows the percentages of previous Grade 1 sewers that are now Grades 1, 2, 3, 4 or 5,. FIGURE 3 ZQQZ PiVe Segment Go& 1 45% V-4 41% 40% N I€ 0 35% 33% N 30% a 25% 20%BpLn% 15%14% 10% � 6% ���� 6 /o o°l5% 0% Grade 1: Grade 2: Grade 3: Grade 4: Grade 5: 2015 Pipe Segment Grade Rating Village of Mount Prospect, Illinois 2015 Combined Sewer Televising Condition Assessment • 140164.61 BAXTEII��,,,% 0DMAN