HomeMy WebLinkAbout07/19/2016 Downtown Wayfinding Fabrication and InstallationItem X. J.: MOTION TO ACCEPT BID FOR DOWNTOWN WAYFINDING FABRICATION AND INSTALLATION
IN AN AMOUNT NOT TO EXCEED $193,836.50
Department:
Information:
The Downtown Implementation Plan includes a recommendation to implement a wayfinding signage program.
Wayfinding, such as directional signs, information kiosks, and gateway signage is designed and scaled to direct both
vehicular and pedestrian traffic to downtown services, shops, parking and transit. From March 2015 through March
2016, staff worked with our consultant Media Objectives to design and refine the wayfinding sign package, which
includes bid -ready documents designed to allow the Village to seek fabrication bids in the summer of 2016. The
design package was presented at the October 13, 2015 Committee of the Whole meeting forfeedback; revisions to
the design package based up on Village Board comments were incorporated in the final design documents and
summarized in a memo to the board on February 11, 2016.
The Village posted a bid request on June 20, 2016 for the fabrication and installation for Phase I of the wayfinding
signage project. Phase I includes signage for public parking lots and the parking garage entrance sign (P Series
signs), vehicular wayfinding signs throughout the downtown (B Series signs), and Downtown identity signs (A Series
signs) which are mounted on existing light poles along Northwest Highway, Main Street and Central Road. Phase II
and III of wayfinding sign installation is planned to be bid and installed in 2017-2018, and includes the pedestrian kiosk
signs (C Series signs).
BID RESULTS
At 1:00 p.m. on July 11, 2016, sealed bids were publicly opened and read aloud for the Fabrication and Installation of
Wayfinding Signage. A notice was published in the Daily Herald and seven sign contractors were notified of the
project.
Sixteen contractors picked up contract bid documents and two submitted a bid. A low bid of $176,215 was received
from Poblocki Sign Company, LLC of Milwaukee, Wisconsin. The prices were as follows:
Company
Bid Amount
Poblocki Sign Company, LLC
$176,215.00
ISF, Inc.
$224,584.43
Media Objectives Consultant
Esti mate
$106,745.00
Both bidding contractors submitted a bid bond in the amount of 10% of their total bid as required by the contract
documents.
DISCUSSION
Poblocki Sign Company has never performed work for the Village on a public improvement project. Staff contacted
other agencies that have worked with Poblocki on previous wayfinding signage projects. All organizations contacted
indicated that Pobocki could implement a project of this size and scope.
The low bid of $176,215 is based on anticipated quantities. To cover any unexpected overages, it is recommended
that a contingency of 10% of the bid price be added to the contract. This equates to an additional $17,621.50.
Therefore, the total contract awarded to Poblocki would be for an amount not to exceed $193,836.50.
Budget Impact:
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$145,00 remains in the budget. The overrun of $48,836 will be covered by General Fund contingency, and will be
repaid when the TIF has liquidity.
Recommendation:
It is my recommendation that the Village Board of Trustees accept the bid from Poblocki Sign Company, LLC to
provide fabrication and installation services for Phase I of the Wayfinding Signage Program, for an amount not to
exceed $193,836.50.
Please include this item on the July 19, 2016 Village Board Meeting Agenda.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, BUSINESS: Strong local economy, support for
innovation, entrepreneurialism and small business, COMMERCIAL BUSINESS DISTRICTS: Vibrant downtown and commercial areas
ATTACHMENTS:
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