HomeMy WebLinkAbout07/19/2016 Elliot Hi-Reach Aerial Truck with Flatbed BodyItem X. G.: MOTION TO ACCEPT NJPA CONTRACT FOR ELLIOT HI -REACH AERIAL TRUCK WITH
FLATBED BODY IN AN AMOUNT NOT TO EXCEED $232,500
Department: Public Works Department
Information:
2721 is a 1993 International 4900 with a flatbed body, 50' "Elliot" aerial boom, and a two (2) -person work basket. This
truck is primarily utilized for maintaining the Village's street lights, automated meter reading gateways, banner
installation, support civic events, flag pole repairs, and occasional tree trimming.
This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses a point -
based criterion, which rates the following four (4) major factors when considering a unit for replacement: Age,
mileage, repair & maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling
or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be recommended for replacement.
2721 scored a total of thirteen (13) points indicating a high rating and should be placed on the priority list to be
replaced. The vehicle condition evaluation form and summary report have been attached as Exhibits A and B
respectively. Additionally, I have included the life cycle cost analysis on Exhibit C, which breaks out our total
ownership cost.
Recently, Mercury Associates, Inc. of Rockville, Maryland, fleet management consultants specializing in municipal and
utility enterprises developed Optimal Vehicle Replacement Cycle Analyses for several of our fleet asset classes,
including aerial trucks. The result of their analysis indicated the optimal replacement cycle for our aerial trucks is at 15
years and further suggested replacement after 12 years due to vehicle complexity. The current replacement policy
age is 15 years. The existing unit is 23 years old.
If the service life is extended the following repairs should be performed:
• Refurbish/paint rear body and rusted sheet metal $3,500
• Replace radiator, tires, gearbox, oil leaks, etc. $8,400
• Aerial hydraulic lines, cylinders and boom pins $10,000
Total estimated cost:
$21,900
The proposed replacement unit is an Elliot Model 150F mounted on a 2017 Peterbilt Model 337 chassis. This unit
includes an insulated boom assembly and a 2 -person basket to facilitate streetlight maintenance and installation work.
This proposed replacement vehicle is available for procurement through the National Joint Powers Alliance (NJPA).
The NJPA Contract is publicly bid and satisfies the procurement requirements of the Village of Mount Prospect
Purchasing Policy.
The vehicle being replaced will be sold through the GovDeals.com Internet auction.
Alternatives:
1. Accept National Joint Powers Alliance (NJPA) bid for 50' Elliot Hi -Reach Aerial Truck with Flatbed Body.
2. Discretion of the Village Board.
Budget Impact:
This proposed procurement will require the expenditure of $232,500 from the Vehicle Replacement Fund. Sufficient
funds exist in the current budget.
Recommendation:
I recommend that the Village Board accept the National Joint Powers Alliance Contract Award #102811 and authorize
the purchase of one (1) new 50' Elliot Hi -Reach Aerial Truck with Flatbed Body, from National Auto Fleet Group, of
Watsonville, California at a cost not to exceed 232,500.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, GOVERNANCE: Financially sound, providing
exceptional service.
ATTACHMENTS:
Description
Type
D Attachment A and B
Cover Memo
_2721
Attachment C _ 2721 Life
Cover Memo
D
Cycle Costs
D Attachment D _ Old 2721
Cover Memo
Image
Attachment EProposed
D 2721 Replacement
Cover Memo
Image
Upload Date File Name
7/12/2016 Attachment A and B 2721_Eval_Forms_A-
B 7-11-16.docx
7/12/2016 Attachment C2721_Life_Cycle_Cost.xls
7/12/2016 Old_2721.jpg
7/12/2016 150E featured1.jpg