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HomeMy WebLinkAbout06/07/2016 New Sidewalk ProgramItem XI. C.: MOTION TO ACCEPT BID FOR NEW SIDEWALK PROGRAM IN AN AMOUNT NOT TO EXCEED $207,655. Department: Public Works Department Information: This year's New Sidewalk Program includes the installation of new sidewalk at locations in the Village where sidewalk is missing. Two locations are included in this year's program: 1. The south side of Camp McDonald Road, between Burning Bush Lane and River Road, which will complete the sidewalk system on the south side of Camp McDonald Road and provide a continuous walkway from Wolf Road to River Road. 2. The south side of Lonnquist Boulevard, between Elm Street and School Street, which will complete the sidewalk system on the south side of Lonnquist Boulevard and provide a continuous walkway from Busse Road to William Street. Residents adjacent to both new sidewalk locations were hand delivered notification about the project informing them that the project plans have been posted on the Village's webpage and inviting them to contact Public Works with any questions. Copies of these notifications are included as Attachments A and B. Staff responded to inquiries from five (5) residents. A Notice to Bidders was published in a local newspaper as required and invitations were sent to contractors familiar with this program. Sealed bids were received on May 23, 2016. Eight (8) contractors submitted bids for this project. The bids ranged from a low of $188,777.30 by Schroeder & Schroeder, Inc. to a high of $273,281 by D'Land Construction L.L.C. The engineer's estimate for the project was $219,325. All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. All bids were checked for their accuracy. No errors were found. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids: Bidders Total Bid Schroeder & Schroeder, Inc. $188,777.30 Martam Construction, Inc. $204,827.50 Alamp Concrete Contractors, Inc. $206,890.00 Triggi Construction, Inc. $221,195.00 Copenhaver Construction, Inc. $227,159.00 Alliance Contractors, Inc. $237,525.00 Mondi Construction, Inc. $247,965.00 D'Land Construction, L.L.C. $273,525.00 Engineer's Estimate $219,325.00 The low bidder, Schroeder & Schroeder, Inc. is qualified to complete the work involved with this project and meets the requirements of the contract documents. Schroeder & Schroeder, Inc. has worked on previous Village sidewalk projects and their work was completed to the satisfaction of the Village. They were recently awarded the Village's 2016 Shared Cost Sidewalk contract. Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated conflicts. For this project, a 10% contingency added to the lowest bid would result in a total contract award of $207,655.30. (Base Bid: $188,777.30 + Contingency: $18,877.70 = Total Recommended Award: $207,655) Alternatives: 1. Accept lowest -cost, responsible bid for the 2016 New Sidewalk Program. 2. Discretion of the Village Board. Budget Impact: This proposed award will require the expenditure of $207,655. Recommendation: Staff recommends that Schroeder & Schroeder of Skokie, Illinois be awarded the 2016 New Sidewalk Program in an amount not to exceed $207,655. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description Type Upload Date File Name D AttachmentA_ CMR New Cover Memo 5/31/2016 RI B.Camp_McDonald.docx Sidewalk RIB D Attachment B Lonnquist Cover Memo 5/31/2016 RIB.Lonnquist.docx New Sidewalk RI B