HomeMy WebLinkAbout01/19/2016 TREE REMOVALS - $205,000Mount Prospect Public Works Department
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INTEROFFICE MEMORANDUM MEfd'1'YUM
TO: VILLAGE MANAGER MICHAEL CASSADY
DATE: JANUARY 6, 2015
SUBJECT: BID RESULTS - TREE REMOVALS - $205,000
BACKGROUND
Sealed bids for parkway tree removals in 2016-2017 were opened on December 22, 2015. This
contract requires removal of dead, dying, diseased, EAB infested or structurally unsound parkway
trees to ground level. As in the past, we also sought prices for emergency tree work in the event of a
major storm. Finally, we included a provision which will allow us to extend the contract for a third
year, 2018, at the same bid prices as 2017, if both the contractor and Village agree.
BID RESULTS
Thirteen invitational bids were mailed and a notice was published in a local newspaper. Four bids
and two "No -Bid" letters were received. Bidders were asked to submit a price per inch for removal
of trees in each of five different size classes. In order to draw comparisons between various bids,
we asked bidders to use our estimated quantities to calculate an extended cost.
Bid results for removal of an estimated 13,575 diameter inches in 2016, 11,490 diameter inches in
2017, plus an estimated 20 hours of emergency work, were as follows:
DISCUSSION
The bid specifications estimated that we would need to remove a total of 13,575 diameter inches.
However, the specifications were written to allow us to add additional trees throughout the year, if
needed, up to the budgeted amount; therefore we are requesting authorization to spend the entire
budgeted amount.
Homer Tree Care
Trees RUs
RW. Hendricksen
Clean Cut Tree
2016 Removals Ext. Total
$
203,655.00
$
278,977.50
$
373,481.25
$
358,125.00
2017 Removals Ext. Total
$
171,508.50
$
237,805.50
$
311,433.75
$
307,117.50
Emergency Labor Ext. Total
$
3,600.00
$
12,000.00
$
8,000.00
$
4,300.00
Emergency Equipment Ext. Total
$
3,900.00
$
12,000.00
$
3,600.00
$
3,500.00
2016-17 GRAND TOTAL_
$
382,663.50
1 $
540,783.00
$
696,515.00
1 $
673,042.50
DISCUSSION
The bid specifications estimated that we would need to remove a total of 13,575 diameter inches.
However, the specifications were written to allow us to add additional trees throughout the year, if
needed, up to the budgeted amount; therefore we are requesting authorization to spend the entire
budgeted amount.
Page 2 of 2
Bid Results — Parkway Tree Removals $205,000
January 6, 2015
The resultant lowest qualified bidder, Homer Tree Care, Inc., has performed admirably for us in the
past on our Parkway Tree Removal Contracts (2010 thru 2015). We've found them to be extremely
efficient, responsive, safety conscious, and we received no complaints about their work. They also
played a key role in our rapid response to past storm cleanup efforts, regularly sending the Village
crews.
Homer willingly accepted multiple contract extensions with the Village in the past. Additionally,
Homer has volunteered their services at no costs, including personnel and equipment, to harvest and
place the Village's holiday tree the past few years.
BID RECOMMENDATION
There is $205,000 allocated for contractual tree removal in the 2016 budget. I recommend award of
a two year contract, with the possibility of a third year, to the lowest qualified bidder, Homer Tree
Care, Inc., in an amount not to exceed $205,000 in year one (1). Year two (2) will be in the amount
the amount that is appropriated in the 2107 budget. If years one (1) and two (2) are successful, and
a contract extension is agreed to by the Village and the contractor, year three (3) will be in the
amount that is appropriated in the 2018 budget.
Dave Hull
I concur:
Sean P. Dorsey
Director of Public Works