HomeMy WebLinkAbout01/19/2016 MUNICIPAL PARTNERING INITIATIVE FOR HYDRANT PAINTINGMount Prospect Public Works Department
INTEROFFICE MEMORANDUM
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TO: VILLAGE MANAGER MICHAEL J. CASSADY
FROM: DIRECTOR OF PUBLIC WORKS
DATE: JANUARY 13, 2016
SUBJECT: ACCEPT MUNICIPAL PARTNERING INITIATIVE (JOINT PURCHASING
AGREEMENT) BID RESULTS FOR HYDRANT PAINTING ($28,000)
BACKGROUND
The Village has an annual fire hydrant maintenance program for 2,200 Village owned- fire
hydrants. A component of the fire hydrant maintenance program is scraping and recoating of
fire hydrants on a five-year cycle. The process entails removing old layers of paint, applying a
primer, followed by a finish coat. This program extends the life of the hydrant by reducing
corrosion and improves the aesthetic appearance of a highly visible village asset.
For many years, this work has been performed by temporary summer workers. These workers
would remove old paint and corrosion using wire brushes. They would repaint the hydrants by
hand. Generally, this protocol produced an acceptable product. However, over time, layers of
paint have accumulated and corrosion has become more pronounced. Scraping and painting
most hydrants by hand has become less effective.
Last year, public works performed a pilot project utilizing a professional painter to rehabilitate
hydrant surfaces. The painter sandblasted approximately 40 hydrants to near -bare metal. They
were then primed and recoated using a compressed air paint sprayer. The results have been
very good; the hydrants look like new. Staff expects that these hydrants can now be recoated
two or three times and will likely not require sandblasting for 10-15 years.
However, the cost of contracting this work proved expensive; approximately $100 per hydrant.
In an effort to reduce this cost, staff investigated procuring this work through joint purchasing
agreements. We discovered that the Northern Illinois Municipal Partnering Initiative (MPI)
presently has an active contract for hydrant painting.
DISCUSSION
MPI is a collective of 18 Cook County and Lake County municipalities that have leveraged bulk
purchasing and workload sharing to reduce the cost of many municipal services including public
works responsibilities such as pavement patching, crack sealing, building maintenance, and
hydrant painting.
MPI has an active contract for hydrant painting services that was competitively bid in 2014 and
expires in July of 2017. The contract was awarded to Bill's Commercial Painting of Mount
Prospect. The current pricing is $68.80 for each hydrant. To date, over 4,900 hydrants, have
been painted using this contract.
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Accept Municipal Partnering Initiative (Joint Purchasing Agreement) Bid Results for Hydrant Painting ($28,000)
January 13, 2016
The Village of Glenview is the lead agency. They developed the bid documents and awarded
the initial contract. However, Buffalo Grove, Cary, Lake Forest, North Chicago, Northbrook,
Northfield, Wheeling and Winnetka all participate in the contract.
The MPI joint purchasing agreement utilized by Glenview allows other municipal agencies,
which were not participants in the original bid, to join after the fact. This concept is similar to
State of Illinois joint purchasing contracts for vehicles and road salt the village has joined in the
past.
Payment made for work performed under the scope of this contract is made directly to the
contractor. No liability is created between the Village of Mount Prospect and the Village of
Glenview.
Upon joining the contract, the village will be named as an additional insured party on the
contractor's certificate of insurance. The MPI joint purchasing agreement satisfies all of the
village's insurance, indemnity, and hold harmless requirements.
Staff has contacted the Village of Glenview and Bill's Commercial Painting. Both have agreed to
allow the village to participate in the contract.
The village attorney advises competitive bidding is not required when the village, pursuant to its
home rule powers, enters into a joint purchasing contract for materials, supplies, equipment or
services with another entity which has conducted competitive bidding for those materials,
supplies, equipment or services (Village code Section 4.103G(2)).
Bill's commercial Painting has performed hydrant painting and streetlight painting work in the
village for several years. They have proven to be a competent contractor for work of this type
and scope.
RECOMMENDATION
I recommend the Village Board accept the Northern Illinois Municipal Partnering Initiative bid
results and authorize staff to procure hydrant painting services from Bill's Commercial Painting
at a cost not to exceed $28,000. Sufficient funds for the pr posed contract are available in the
current budget.
n P. Dorsey
cc: Village Attorney Everette M. Hill
Deputy Director of Public Works Jason Leib
Water/Sewer Superintendent Matt Overeem
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