HomeMy WebLinkAbout03/03/2015 Street Resurfacing Contract 2015Mount Prospect
Mount Prospect Public Works Department
n/
INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVID STRAHL
FROM: PROJECT ENGINEER
DATE: FEBRUARY 25, 2015
SUBJECT: 2015 STREET RESURFACING CONTRACT AWARD - $5,632,263
Background
The goal of the Village's Street Resurfacing Program is to maintain an average 20 -year life for
all Village streets. This requires that 6.8 miles of Village streets are resurfaced on a yearly basis.
In addition to the 6.8 mile criteria, this year's program also includes 3.7 miles of streets that are
related to other construction projects such as the Isabella Combined Sewer Improvements
project.
This year's program is being funded through the street improvement construction fund. Due to
the size of this year's program, it was to our advantage to delay the use of the MFT funds until
next year so that the time necessary for the required IDOT review, approval, and necessary
paperwork associated with the use of MFT funds could be eliminated and the plan and
specification preparation could be streamlined to meet our project schedules.
Bids Results
A notice to bidders was published in a local newspaper.
On February 23rd at 1:00 PM sealed bids for the 2015 Street Resurfacing Program were publicly
opened and read aloud.
Five general contractors picked up the bid documents and three contractors submitted bids. The
bids ranged from a low of $5,120,238.78 by Arrow Road Construction Company, to a high of
$5,943,268.90 by A -Lamp Concrete Contractors. The Engineer's estimate for the project is
$5,234,431.00.
Below is a summary of the bids.
Bidders Total Bid
Arrow Road Construction Co. $ 5,120,238.78
Johnson Paving Co. $ 5,937,937.00
A Lamp Concrete Contractors, Inc $ 5,943,268.90
Engineer's Estimate $ 5, 234, 431.00
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2015 Street Resurfacing Contract Award ($5,632,263)
February 25, 2015
Discussion
All bidders submitted Bid Bonds in the amount of 5% of their total bids as required by the Bid
Documents. All bids were checked for accuracy. All bidders correctly signed their bids and bid
bonds. The low bidder, Arrow Road Construction Co. has previously completed street
improvements for the Village which included the 2013 and 2014 Street Resurfacing Programs.
Arrow Road's work was acceptable.
I recommend that the contract include a 10% contingency to allow for variances in quantities.
The total recommended contract award would be in the amount of $5,632,263 (Base Bid
$5,120,238.78 + 10% contingency $512,024 = $5,632,263).
Recommendation
I recommend that the low bidder, Arrow Road Construction Co. be awarded the contract for the
2015 Street Resurfacing Program in the amount not to exceed $5,632,263. There are sufficient
funds in the 2015 Budget to cover this proposed contract.
Joel Michalik
I concur with the above
Public W �Y'Sirector Sean P. Dorsey